ABA Scheduler

Burnett Therapeutic Services

. Lead day-to-day scheduling operations, including real-time adjustments due to cancellations, staff changes, or client needs .

Posted 10/27/2026full-timeNapa • California • United StatesJuniorMid-Level💰 $20 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in scheduling operations and clinic management, with a strong focus on communication, organization, and problem-solving in a healthcare environment. Proficient in utilizing scheduling tools and maintaining accurate records while fostering a collaborative team culture.

Highest-signal resume keywords

Scheduling Operations ExperienceGoogle Workspace ProficiencyStrong Communication SkillsTime Management SkillsProblem-Solving Under Pressure

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Scheduling OperationsClinic OperationsRecord KeepingMulti-TaskingDecision-MakingClient ManagementStaff CoordinationAvailability TrackingCancellations ManagementRecruitment Experience

Soft Skills

Verbal CommunicationWritten CommunicationApproachabilityReliabilityTeam Collaboration

Tools & Technologies

Google WorkspaceMicrosoft Excel

Industry Keywords

ABAAutism ServicesHealthcareMental Health Agency

About the role

Key responsibilities & impact

Lead day-to-day scheduling operations, including real-time adjustments due to cancellations, staff changes, or client needs
Schedule assessments in-clinic
Communicate with parents, technicians, clinical supervisors, and internal departments
Identify and implement scheduling strategies or tools to streamline operations
Collaborate with recruitment and onboarding teams to match new hires with upcoming client sessions
Coordinate overlaps, training schedules, and permanent caseloads among clients, BCBAs, supervisors, and staff
Notify staff and families of updated schedules and reroutes
Track and manage client and technician availability
Handle last-minute changes and provide immediate solutions with minimal disruption to services
Assist with staff interviews or operations projects as needed
Monitor session cancellations and follow company policies on make-ups and documentation
Maintain accurate records and systems related to schedules and availability
Attend internal meetings and trainings
Represent Burnett Therapeutic Services with professionalism and warmth

Requirements

What you’ll need

Minimum of 2 years experience in scheduling or clinic operations, preferably within ABA, autism services, or healthcare
Excellent verbal and written communication skills; strong phone and email etiquette
Friendly, approachable, and comfortable speaking directly with parents and staff
Strong time management and multi-tasking skills; able to manage overlapping needs and reroute multiple staff simultaneously
Strong problem-solving and decision-making skills under pressure
Proficiency with Google Workspace (Docs, Sheets, Gmail) and/or Microsoft Excel
Highly organized, reliable, and detail-oriented
High school diploma or equivalent (required)
Willingness to learn, grow, and contribute to a team-oriented culture
Prior experience recruiting in an ABA/mental health agency or healthcare setting (preferred)
Ability to work 9:00 am to 5:30 pm PST and during after-hours when needed
Must be able to work in the Pacific time zone

Benefits

Comp & perks

Shadowing opportunities and hands-on mentorship to build confidence
Supervision hours and internship support for those pursuing BCBA, LMFT, or LCSW credentials
Medical, dental, and vision insurance (for employees working 30+ hrs/week)
401(k) retirement plan, for those who have accrued 1000 hours of service within 12 months
Aflac supplemental insurance options (for employees working 30+ hrs/week)
LifeCare Employee Assistance Program: includes free confidential counseling, referrals, and wellness resources
LifeMart Employee Discount Program: exclusive savings on everyday purchases and services
Tuition and scholarship discounts with partner universities
Mentorship, training, and growth opportunities