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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in providing high-level administrative support to senior executives, including managing complex calendars, coordinating travel, and preparing executive correspondence. Proficient in utilizing Microsoft Office and travel platforms while maintaining discretion and sound judgment in handling sensitive information.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationMicrosoft Office ProficiencyOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationExpense ReportingDocument PreparationProcess Improvement
Soft Skills
Organizational SkillsTime ManagementCommunication SkillsDiscretionJudgment
Tools & Technologies
Microsoft OfficeOutlookMicrosoft TeamsRampEgenciaADPGlean
Industry Keywords
Executive AssistantAdministrative SupportC-SuiteHuman ResourcesBusiness Administration
About the role
Key responsibilities & impact- Provide high-level administrative support to 3–5 senior executives, including C-Suite leaders
- Manage complex calendars, competing priorities, meeting requests, scheduling conflicts, and multiple time zones
- Coordinate domestic and international travel, accommodations, transportation, itineraries, visa requirements, and travel documentation
- Prepare and reconcile expense reimbursements and reports
- Serve as executive delegate approver in HR, travel, and expense platforms
- Coordinate executive meetings, leadership sessions, town halls, webinars, offsites, client meetings, dinners, activities, and special events
- Prepare agendas, meeting materials, presentations, and briefing documents
- Capture notes, action items, and follow-ups
- Manage meeting spaces, catering, technology setup, and attendee coordination
- Support onsite office administrative and facilities tasks
- Draft, edit, and route executive correspondence, presentations, reports, and documents
- Monitor inboxes, manage documents, and coordinate ad hoc projects
- Handle confidential and sensitive information
- Develop and maintain standard operating procedures, documentation, and best practices
- Partner with Executive Assistants, People, Finance, BizOps, and cross-functional teams
- Serve as a trusted point of contact across departments and stakeholders
- Report to the Chief People Officer
Requirements
What you’ll need- Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred
- 8+ years of progressive Executive Assistant or Administrative Assistant experience supporting senior executives, VP-level leaders, and above
- Demonstrated success supporting 3–5 executives simultaneously
- Exceptional organizational, prioritization, and time-management skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Office (Word, Excel, PowerPoint), Outlook, and Microsoft Teams
- Experience with travel and expense platforms such as Ramp, Egencia, and ADP
- Experience using AI tools such as Glean or similar and automation tools
- Proven discretion and sound judgment when handling sensitive information
- Experience operating successfully in fast-paced, dynamic environments
- Track record of identifying process improvements and reducing manual work
- Must be open to flexible hours supporting executive travel, events, and time-zone differences
- Limited travel as needed for offsites, office visits, and executive programs
- Legally authorized to work in the United States
Benefits
Comp & perks- Competitive salary and benefits package
- Unlimited PTO
- Purpose-driven career working to protect children and improve public safety
- Opportunity to participate in BusPatrol’s culture of safety, learning, and teamwork
- Team of innovators leveraging AI and smart technology for social good