Operational Purchasing Specialist

Cabot Corporation

. Maintain and update supplier master data in accordance with global procurement and compliance requirements .

Posted 10/18/2026full-timeShanghai • ChinaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in supplier management, procurement processes, and compliance with global standards. Proficient in managing purchase orders, resolving discrepancies, and collaborating with cross-functional teams to ensure timely delivery and operational efficiency.

Highest-signal resume keywords

Supplier Master Data ManagementPurchase Order ComplianceCross-Department CollaborationDecision-Making and Risk AssessmentEnglish and Japanese Language Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchase Order CreationRequisition ReviewSupplier OnboardingSpend-Compliance MonitoringOperational KPI Reporting

Soft Skills

Clear CommunicationTeamwork and CollaborationOrganizational SkillsCustomer-Oriented ApproachPlanning and Prioritization

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

ProcurementComplianceSourcingLogistics CoordinationInvoice Processing

About the role

Key responsibilities & impact

Maintain and update supplier master data in accordance with global procurement and compliance requirements
Guide business users toward correct purchasing routes, including catalogs, P-cards, and sourcing requests
Monitor supplier onboarding status and follow up on missing documentation
Review purchase requisitions for completeness, accuracy, category-strategy alignment, and policy compliance
Support end users in creating high-quality requisitions and resolving system or data issues
Ensure proper coding, documentation, and approval routing
Create, adjust, and issue purchase orders in a timely manner
Monitor approval workflows and expedite where needed
Ensure purchase order compliance with contracted terms, sourcing decisions, and company policies
Track order acknowledgements and ensure accurate delivery dates
Follow up with suppliers to ensure timely delivery of goods and services
Address delays, shortages, or discrepancies with suppliers and internal stakeholders
Coordinate with logistics, receiving teams, and warehouses to solve delivery challenges
Assist business users with goods receipts or service entry confirmations
Resolve PO-related invoice exceptions, including mismatches, missing receipts, and price or quantity discrepancies
Collaborate with Accounts Payable and suppliers to ensure smooth invoice processing and payment
Support spend-compliance monitoring and enforcement for preferred suppliers and channels
Support internal audits and process documentation
Report on cycle times, exceptions, supplier performance, and operational KPIs
Maintain work instructions
Work closely with Senior Category Buyers and Category Buyers to align daily purchasing activities with broader category strategies

Requirements

What you’ll need

Bachelor’s degree
Ability to read, write and speak in English and Japanese
Better to have 1-2 years industry-related purchasing experience
Technical and professional knowledge, skills and judgment
Ability to collaborate with cross departments and suppliers
Decision-making and risk assessment ability
Planning, organizational and prioritization skills
Direct, concise, clear and relevant verbal and written communication skills
Customer-oriented approach
Teamwork and collaboration skills