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Accounts Receivable/Payable Specialist
Calibration Technologies. Prepare, post, verify, and record customer payments and accounts receivable transactions .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in accounts receivable and accounts payable processes, including invoice preparation, payment processing, and account reconciliation. Strong attention to detail and organizational skills are essential for maintaining accurate financial records and collaborating effectively with various departments.
Highest-signal resume keywords
Accounts Receivable ManagementInvoice PreparationERP System ExperienceMicrosoft Excel ProficiencyCustomer Collections
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Accounts PayableBookkeepingPayment ProcessingAccount ReconciliationFinancial Reporting
Soft Skills
Attention to DetailOrganizational SkillsTime ManagementWritten CommunicationVerbal Communication
Tools & Technologies
AvalaraSAPERP SystemsMicrosoft OfficeCredit Card Payment Portals
Certifications & Qualifications
High School DiplomaAssociate Degree in AccountingBachelor's Degree in Finance
Industry Keywords
Customer PaymentsAccounts Receivable TransactionsTax-Exempt DocumentationVendor InvoicesFinancial Records
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Prepare, post, verify, and record customer payments and accounts receivable transactions
- Create and submit customer invoices according to company practices
- Monitor outstanding customer accounts and follow up on past-due balances
- Draft past-due correspondence and contact customers to request payment
- Research customer discrepancies and resolve past-due account questions
- Prepare customer account status reports and assist with accounts receivable reconciliations
- Generate monthly billing statements based on the general ledger
- Collect and maintain customer tax-exempt documentation
- Maintain customer information in Avalara, ERP systems, SAP payment portals, and credit card websites
- Process credit card transactions and check deposits and post cash receipts
- Assemble, review, and verify invoices, refunds, and check requests
- Organize vendor invoices and supporting documentation
- Follow up with vendors regarding invoices and payment questions
- Research and resolve unusual or questionable invoices
- Prepare documentation and reports for weekly accounts payable review
- Prepare and process weekly check and ACH payment runs
- Assist with administration of the corporate credit card program
- Maintain accurate financial records and support accounting processes and projects
- Collaborate with Accounting and other departments to resolve discrepancies and ensure timely transaction processing
Requirements
What you’ll need- High school diploma or equivalent
- At least one year of accounts receivable, accounts payable, bookkeeping, or related experience
- Strong attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to handle confidential financial information with discretion and integrity
- Strong written and verbal communication skills
- Ability to research issues, identify discrepancies, and follow through to resolution
- Ability to learn and effectively use accounting software and ERP systems
- Proficiency with Microsoft Office, particularly Excel and Outlook
- Reliable, trustworthy, and accountable
- Preferred: Associate or bachelor's degree in accounting, finance, business, or a related field
- Preferred: Experience with an ERP system
- Preferred: Experience with customer collections or account reconciliation
- Preferred: Experience with Avalara, SAP, or other payment and tax systems