Calibration Technologies

Accounts Receivable

• Prepare, post, verify, and record customer payments and accounts receivable transactions
• Create and submit customer invoices according to company practices
• Monitor outstanding customer accounts and follow up on past-due balances
• Draft past-due correspondence and contact customers to request payment
• Research customer discrepancies and resolve past-due account questions
• Prepare reports regarding customer account status
• Assist with accounts receivable reconciliations and monthly billing statements
• Maintain customer tax-exempt documentation and customer information in Avalara, ERP systems, SAP payment portals, and credit card websites
• Process credit card transactions, check deposits, and cash receipts
• Assemble, review, and verify invoices, refunds, and check requests
• Verify invoices, products, and services before issuing payment
• Organize vendor invoices and supporting documentation
• Follow up with vendors regarding invoices and payment questions
• Research and resolve unusual or questionable invoices
• Prepare documentation and reports for weekly accounts payable review
• Prepare and process weekly check and ACH payment runs
• Assist with corporate credit card program administration
• Maintain accurate financial records
• Support accounting processes and projects
• Collaborate with Accounting and other departments to resolve discrepancies and ensure timely transaction processing
• Perform other duties as assigned

Accounts Receivable/Payable Specialist

Administrative Assistant

• Answer customer phone calls and distribute as appropriate
• Process sales orders via the CRM
• Distribute general inbox emails to CTI personnel and handle customer requests
• Send order acknowledgments to customers confirming shipments and shipment dates with copies of appropriate paperwork
• Continually maintain customer data in the CRM
• Review shipping paperwork as needed
• Collaborate with Sales, Shipping, and Inventory teams
• Create positive customer interactions and experiences

Accounts Receivable/Payable Specialist

Client Care – Admin Assistant