Staff Accountant

California Environmental Voters

. Process accounts payable, including invoice coding, approval routing, and payment run preparation .

Posted 9/17/2026full-timeOakland • California • United StatesJuniorMid-Level💰 $29 - $34 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounts payable and receivable processes, including invoice coding, reconciliation, and financial reporting. Proficient in QuickBooks Online and Excel, with a strong attention to detail and ability to manage documentation efficiently.

Highest-signal resume keywords

Accounts Payable ProcessingAccounts Receivable ManagementQuickBooks OnlineFinancial ReportingNonprofit Accounting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice CodingReconciliationJournal Entry ManagementExpense ReportingGrant Fund Tracking

Soft Skills

Attention to DetailCollaborative CommunicationProblem-SolvingPatienceProactive Inquiry

Tools & Technologies

QuickBooks OnlineExcelBill.comExpensifyRamp

Certifications & Qualifications

Degree in AccountingProgress Toward Certification

Industry Keywords

Nonprofit Accounting501(c)(3) Structure501(c)(4) StructureRestricted Grant FundsAudit Documentation

About the role

Key responsibilities & impact

Process accounts payable, including invoice coding, approval routing, and payment run preparation
Process accounts receivable, including recording deposits, contributions, and grant payments
Enter journal entries and maintain accurate, well-documented transaction records
Reconcile bank and credit card accounts monthly
Maintain organized digital records and supporting documentation
Process staff expense reports and reimbursements across all four offices
Serve as the first point of contact for expense coding, receipts, and reimbursement timing questions
Maintain vendor records and follow up on missing documentation, including Form W-9
Track credit card activity and obtain outstanding receipts
Support the Accounting Manager through the monthly close with schedules and reconciliations
Maintain accurate coding across grants, programs, and both entities
Prepare reports and transaction details as requested by the Accounting Manager or Finance Director
Assist with year-end Form 1099 preparation and audit documentation requests
Document accounting procedures as bookkeeping transitions in house
Identify opportunities to streamline manual or inefficient processes
Support system setup, cleanup, and implementation projects
Perform other duties as assigned

Requirements

What you’ll need

Approximately two or more years handling accounts payable, accounts receivable, and reconciliations
Equivalent experience is considered
Comfort in QuickBooks Online or a comparable accounting system
Working knowledge of Excel
Consistent attention to detail
Ability to keep invoices, reimbursements, and outstanding documentation moving without prompting
Ability to work patiently and helpfully with colleagues who do not have finance backgrounds
Willingness to raise questions on unclear coding or documentation
Commitment to the organization's mission
Experience with nonprofit or fund accounting is helpful
Familiarity with 501(c)(3) and 501(c)(4) structures is helpful
Experience tracking restricted grant funds is helpful
Experience with Bill.com, Expensify, or Ramp is helpful
Coursework or a degree in accounting, or progress toward a certification, is helpful

Benefits

Comp & perks

Four-day work week for most of the year
Two days in office and two days remote during the four-day work week
Health, vision and dental coverage
401(k) with employer match
12 days PTO
12 holidays
Year-end office closure between Christmas and New Year
Additional benefits supporting employee wellbeing and work-life balance