California Environmental Voters

Accountant

• Process accounts payable, including invoice coding, approval routing, and payment run preparation
• Process accounts receivable, including recording deposits, contributions, and grant payments
• Enter journal entries and maintain accurate, documented transaction records
• Reconcile bank and credit card accounts monthly
• Maintain organized digital records and transaction documentation
• Process staff expense reports and reimbursements across four offices
• Serve as the first point of contact for expense coding, receipts, and reimbursement timing questions
• Maintain vendor records and follow up on missing documentation, including Form W-9
• Track credit card activity and obtain outstanding receipts
• Support the Accounting Manager through the monthly close with schedules and reconciliations
• Maintain accurate coding across grants, programs, and both entities
• Prepare reports and transaction details for the Accounting Manager or Finance Director
• Assist with year-end Form 1099 preparation and audit documentation requests
• Document accounting procedures as bookkeeping transitions in house
• Identify opportunities to streamline manual or inefficient processes
• Support system setup, cleanup, and implementation projects
• Perform other duties as assigned

Staff Accountant

Accounting Manager

• Own the monthly close, including journal entries, reconciliations, and the close calendar
• Manage accounts payable and accounts receivable
• Oversee the outsourced bookkeeper and serve as the primary point of contact
• Maintain accurate expense coding and documentation across four offices
• Keep accounting policies and procedures current
• Support the transition from outsourced to in-house bookkeeping and supervise the staff accountant once hired
• Answer staff questions about expense reimbursement and escalate as needed
• Support year-end filings, including 1099 forms
• Set up and track grants, including budgets, restrictions, reporting deadlines, spending, and variances
• Manage restricted revenue recognition and release from restriction
• Allocate expenses across grants and entities
• Prepare financial reports for funders
• Run overhead allocation analyses for grant proposals
• Maintain cost allocation between the 501(c)(3) and 501(c)(4) entities
• Support timekeeping and allocation practices
• Partner on lobbying, electoral, and PAC compliance
• Help ensure accurate PAC deposits, reimbursements, and reporting
• Produce monthly budget-to-actual reports and walk department leads through them
• Support annual budgeting and monthly forecasting
• Support the annual audit and Form 990 preparation
• Provide backup coverage for routine Finance Director responsibilities during planned absences
• Partner with the Finance Director and department leads across the organization

• Process accounts payable, including invoice coding, approval routing, and payment run preparation
• Process accounts receivable, including recording deposits, contributions, and grant payments
• Enter journal entries and maintain accurate, well-documented transaction records
• Reconcile bank and credit card accounts monthly
• Maintain organized digital records and supporting documentation
• Process staff expense reports and reimbursements across all four offices
• Serve as the first point of contact for expense coding, receipts, and reimbursement timing questions
• Maintain vendor records and follow up on missing documentation, including Form W-9
• Track credit card activity and obtain outstanding receipts
• Support the Accounting Manager through the monthly close with schedules and reconciliations
• Maintain accurate coding across grants, programs, and both entities
• Prepare reports and transaction details as requested by the Accounting Manager or Finance Director
• Assist with year-end Form 1099 preparation and audit documentation requests
• Document accounting procedures as bookkeeping transitions in house
• Identify opportunities to streamline manual or inefficient processes
• Support system setup, cleanup, and implementation projects
• Perform other duties as assigned

• Own the monthly close, including journal entries, reconciliations, and the close calendar
• Manage accounts payable and accounts receivable
• Oversee the outsourced bookkeeper and serve as the primary point of contact
• Maintain accurate expense coding and documentation across four offices
• Keep accounting policies and procedures current
• Support the transition from outsourced to in-house bookkeeping and supervise the staff accountant once filled
• Answer staff questions about expense reimbursement and escalate as needed
• Support year-end filings, including 1099 forms
• Set up and track grants, including budgets, restrictions, reporting deadlines, spending, and variances
• Manage restricted revenue recognition and release from restriction
• Allocate expenses across grants and entities
• Prepare financial reports for funders and overhead allocation analyses
• Support 501(c)(3)/501(c)(4) compliance and cost allocation
• Partner on lobbying, electoral, and PAC compliance
• Produce monthly budget-to-actual reports and support budgeting and forecasting
• Support the annual audit and Form 990 preparation
• Provide backup coverage for routine Finance Director responsibilities during planned absences
• Partner with the Finance Director and department leads across the organization

• Process accounts payable, including invoice coding, approval routing, and payment run preparation
• Process accounts receivable, including recording deposits, contributions, and grant payments
• Enter journal entries and maintain accurate, well-documented transaction records
• Reconcile bank and credit card accounts monthly
• Maintain organized digital records and supporting documentation
• Process staff expense reports and reimbursements across all four offices
• Serve as the first point of contact for staff questions regarding expense coding, receipts, and reimbursement timing
• Maintain vendor records and follow up on missing documentation, including Form W-9
• Track credit card activity and obtain outstanding receipts
• Support the Accounting Manager through the monthly close, including preparation of schedules and reconciliations
• Maintain accurate coding across grants, programs, and both entities
• Prepare reports and transaction details as requested by the Accounting Manager or Finance Director
• Assist with year-end Form 1099 preparation and audit documentation requests
• Document accounting procedures as bookkeeping transitions in house
• Identify opportunities to streamline manual or inefficient processes
• Support system setup, cleanup, and implementation projects as assigned
• Report to the Accounting Manager and work with staff across all four California offices

• Own the monthly close, including journal entries, reconciliations, and the close calendar
• Manage accounts payable and accounts receivable
• Oversee the outsourced bookkeeper and serve as the primary point of contact
• Maintain accurate expense coding and documentation across four offices
• Keep accounting policies and procedure documentation current
• Support the transition from outsourced to in-house bookkeeping and supervise the staff accountant when hired
• Answer staff questions about expense reimbursement and escalate as needed
• Support year-end filings, including 1099 forms
• Set up grants with budgets, restrictions, and reporting deadlines
• Track grant spending, flag variances, and manage restricted revenue recognition and release
• Prepare financial reports for funders and complete overhead allocation analyses
• Maintain cost allocation between 501(c)(3) and 501(c)(4) entities
• Support timekeeping and allocation practices
• Partner on lobbying, electoral, and PAC compliance, including deposits, reimbursements, and reporting
• Produce monthly budget-to-actual reports and support annual budgeting and forecasting
• Support the annual audit and Form 990 preparation
• Provide backup coverage for routine Finance Director responsibilities during planned absences
• Partner with the Finance Director and department leads across the organization