PA to Group COO – UK COO

Canopius Group

. Provide high-quality and confidential personal assistant support to the Group Chief Operations Officer and UK Chief Operations Officer .

Posted 10/7/2026full-timeLondon • United KingdomLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organisational and time-management skills, with proficiency in Microsoft Office and a strong ability to manage communications and stakeholder interactions at executive levels. Maintains high standards of discretion and professionalism while handling confidential information and managing competing priorities.

Highest-signal resume keywords

Diary ManagementStakeholder ManagementRegulatory ComplianceMicrosoft Office ProficiencyCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Diary ManagementEmail ManagementMeeting CoordinationDocument PreparationExpense ManagementBusiness Process ImprovementRegulatory ComplianceSLA ManagementThird Party Management

Soft Skills

Organisational SkillsTime ManagementDiscretionInitiativeFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft PowerPointMicrosoft WordMicrosoft Excel

Industry Keywords

InsuranceFinancial ServicesRegulated EnvironmentConfidential Information

About the role

Key responsibilities & impact

Provide high-quality and confidential personal assistant support to the Group Chief Operations Officer and UK Chief Operations Officer
Proactive and extensive diary management
Oversee the COO’s inbox, prioritise emails, respond where appropriate, and escalate urgent emails
Manage emails and communications, acting as a professional gatekeeper where appropriate
Plan, coordinate and prepare internal and external meetings, including agendas, papers and follow-up actions
Organise domestic and international travel, including flights, accommodation, detailed itineraries, visas and expense claims
Manage general expense claims and training approvals in line with internal controls
Prepare presentations, briefing notes and documentation for Boards, Committees and Operations Leadership Sessions
Coordinate papers to ensure timely receipt and submission within deadlines
Maintain confidential records and handle sensitive information with discretion
Produce documents, briefing papers, reports and presentations to a high standard and in accordance with in-house branding
Organise meetings, circulate documentation in advance and take minutes
Assist with off-site meetings, including venues, equipment and logistics
Perform general administrative and ad hoc duties

Requirements

What you’ll need

Proven experience supporting Senior executives, ideally within insurance, financial services or a regulated professional environment
Exceptional organisational and time-management skills, with the ability to manage competing priorities under pressure
Strong written and verbal communication skills, able to interact at Executive, Board and Shareholder level with confidence
High level of discretion, integrity and professionalism when handling confidential information
Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
Strong attention to detail and a proactive, solutions-focused mindset
Ability to anticipate needs, demonstrate initiative and work independently, especially when stakeholders are travelling
Flexible and adaptable approach, comfortable working within a fast-paced environment
Proactive approach demonstrating initiative, flexibility, adaptability, efficiency and accuracy
Business Process Improvement (Proficiency Level 1)
Regulatory Compliance (Proficiency Level 1)
SLA Management (Proficiency Level 1)
Stakeholder Management (Proficiency Level 1)
Third Party Management (Proficiency Level 1)

Benefits

Comp & perks

Permanent full-time employment
Hybrid working arrangement
Domestic and international travel arrangements supported
Training approvals in line with internal controls