Senior Administrative Assistant – HR

Capital One

. Manage daily calendars for multiple executives, adjusting and prioritizing schedules based on last-minute changes .

Posted 9/24/2026full-timeMcLean • Virginia • United StatesSenior💰 $73,500 - $92,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing complex executive schedules and coordinating travel arrangements. Proficient in Microsoft Office Suite and Google Suite, with a focus on supporting executives in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementMicrosoft Office SuiteEvent PlanningWritten CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel ArrangementExpense ReportingMeeting CoordinationEvent PlanningMicrosoft Office SuiteGoogle SuiteVideo Conference SetupProofreadingAdministrative Duties

Soft Skills

CommunicationTeam OrientationTime ManagementRelationship BuildingAdaptability

Tools & Technologies

ZoomSkypeCapital One Systems

Certifications & Qualifications

High School DiplomaGEDAssociates Degree

Industry Keywords

Executive AssistantAdministrative AssistantFast-Paced EnvironmentBusiness CommunicationProfessional Memos

About the role

Key responsibilities & impact

Manage daily calendars for multiple executives, adjusting and prioritizing schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences
Coordinate travel arrangements and create expense reports using Capital One systems
Drive team activities and events, including all-hands meetings, team meetings, conferences, ordering supplies, and social events
Prepare professional business communications, including memos, letters, and emails
Build and maintain business relationships with executives and administrative staff across the organization
Perform general administrative duties, including copying, distributing mail, ad-hoc projects, committees, and group events
Promote a fun and team-oriented work environment
Support executives with administrative tasks so they can focus on department and company goals
Manage complex executive schedules through prioritization and organization
Handle travel arrangements, expense reports, and information dissemination
Write and proofread communications with strong grammar and composition

Requirements

What you’ll need

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Associates Degree (preferred)
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred)
At least 3+ years of calendar management supporting multiple executives (preferred)
At least 1+ year of meeting and event planning experience (preferred)
Experience setting up video conference and Zoom/Skype technology for meeting users (preferred)
Experience planning ahead and managing time effectively (preferred)
Excellent written and verbal communications (preferred)
Excellent organizational skills (preferred)
Capital One will not sponsor a new applicant for employment authorization for this position

Benefits

Comp & perks

Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being
Supportive resources
Managers who encourage employees to be their best in all areas of life
Accommodation support for applicants who require it