Administrative Coordinator – Reporting

Capital Vacations

. Produce and distribute recurring operational reports .

Posted 9/24/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong proficiency in Microsoft Excel for data analysis, reporting, and workflow improvement, alongside effective administrative support and travel coordination skills. Capable of leveraging AI tools to enhance reporting efficiency and ensure data accuracy while managing multiple priorities.

Highest-signal resume keywords

Microsoft Excel ProficiencyAI Tools ExperienceAdministrative SupportData Accuracy ManagementTravel Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data AnalysisReport DistributionExcel FormulasPivot TablesLookupsStructured FormattingBusiness Strategy DevelopmentTime ManagementOrganizational SkillsSupervisory Experience

Soft Skills

Attention to DetailCustomer Service SkillsCommunication AbilitiesRelationship-Building SkillsAbility to Manage Multiple Priorities

Tools & Technologies

Microsoft Office SuiteApplicant Tracking SystemsConcurPerformance Reporting Environments

Certifications & Qualifications

Bachelor’s Degree or Equivalent Experience

Industry Keywords

Administrative FieldFLSA RegulationsTimeshare Industry Experience

About the role

Key responsibilities & impact

Produce and distribute recurring operational reports
Maintain data accuracy across reporting tools
Support administrative functions, including travel coordination
Use Microsoft Excel for data analysis, reconciliation, and reporting
Apply formulas, pivot tables, lookups, and structured formatting
Identify opportunities to streamline reporting through improved Excel workflows
Leverage AI tools to automate repetitive tasks and enhance reporting efficiency
Identify and propose solutions to improve data accuracy, speed, and usability
Book and manage business travel arrangements, including flights, lodging, and itineraries
Ensure travel plans comply with company policies, cost guidelines, and timelines
Provide administrative support for scheduling, coordination, and documentation
Prepare and distribute scheduled internal and external reports daily, weekly, and monthly
Maintain standardized report templates and documentation
Coordinate with stakeholders regarding report requirements and delivery timelines
Comply with company policies, business ethics, FLSA regulations, and applicable laws
Ensure confidentiality, reliability, quality, and productivity

Requirements

What you’ll need

Bachelor’s degree or equivalent experience in a related field
Minimum 2 years’ experience in the administrative field required
Minimum 6 months’ supervisory experience in the administrative field required
Strong proficiency in Microsoft Excel
Experience using AI tools for productivity or data-related tasks
Experience pulling, organizing, and distributing reports
Proficiency in Microsoft Office Suite and applicant tracking systems (ATS)
Ability to develop and implement business strategies
High attention to detail and strong organizational skills
Proficient in time management and ability to manage multiple priorities
Ability to manage recurring deadlines with minimal supervision
Excellent customer service skills
Exceptional communication and relationship-building abilities
Must be open to relocating as opportunities arise
Previous recruiting experience preferred but not required
Timeshare industry experience is a significant plus
Familiarity with payroll, Concur, or performance reporting environments preferred

Benefits

Comp & perks

Equal opportunity employer
Additional hours may be necessary to meet deadlines and goals
Scheduled attendance requirements may change due to business needs