Marketing Administrative Assistant

Capital Vacations

. Provide comprehensive administrative support to the Florida Marketing Operations team and regional leadership .

Posted 10/9/2026full-timeKissimmee • Florida • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while providing comprehensive administrative support, coordinating schedules, and facilitating communication across departments. Proficient in Microsoft Office tools to prepare reports and maintain operational databases with a commitment to accuracy and confidentiality.

Highest-signal resume keywords

Microsoft Office ProficiencyOrganizational SkillsCommunication SkillsProblem-Solving AbilitiesAdministrative Support Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryReport PreparationCalendar CoordinationSpreadsheet ManagementOperational Documentation

Soft Skills

Attention to DetailTime ManagementProactive ApproachCollaborationProfessional Demeanor

Tools & Technologies

Microsoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft PowerPoint

Industry Keywords

Administrative SupportMarketing OperationsBusiness OperationsHospitalityResort Operations

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the Florida Marketing Operations team and regional leadership
Coordinate departmental calendars, meetings, schedules, and operational activities
Maintain organized records, files, documentation, spreadsheets, and operational databases
Facilitate communication between Marketing Leadership, resort operations, and internal departments
Prepare daily, weekly, and monthly marketing reports
Compile, organize, and distribute performance data and operational updates
Support leadership with presentations, reports, and business documentation
Ensure timely and accurate data entry while maintaining confidentiality and data integrity
Coordinate meetings, travel arrangements, departmental activities, onboarding, and administrative documentation
Track office supplies, departmental resources, and inventory needs
Identify opportunities to improve administrative workflows and departmental efficiency
Complete assignments, reports, and documentation accurately and within deadlines
Provide additional administrative and operational support as business needs evolve

Requirements

What you’ll need

Previous experience in an administrative, marketing support, or business operations role preferred
Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint
Strong organizational skills and exceptional attention to detail
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills
Strong problem-solving abilities and a proactive approach
Ability to work independently while collaborating with multiple departments and leadership teams
Professional demeanor with a commitment to accuracy, confidentiality, and accountability
High school diploma or GED required
Additional education or training in business administration, marketing, or a related field preferred
Hospitality, resort operations, vacation ownership, or marketing administration experience is a plus, but not required

Benefits

Comp & perks

Professional growth and career advancement opportunities
Collaboration-focused work culture
Exposure to regional resort operations
Opportunity to work alongside experienced Marketing Leadership
Professional development encouragement
Access to more than 90 internal club destinations and thousands of additional vacation options worldwide for members