Onboarding Coordinator

CareTalk Health

. Own the onboarding process from accepted offer through Day 1 .

Posted 9/29/2026full-timeRemote • United StatesJuniorMid-Level💰 $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in onboarding processes, including managing candidate information in ATS and HRIS systems, coordinating with multiple departments, and implementing process improvements. Strong organizational and communication skills are essential for driving task completion and addressing onboarding challenges.

Highest-signal resume keywords

Onboarding Process ManagementATS ExperienceProcess Improvement ImplementationStrong Organizational SkillsEffective Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Recruiting CoordinationOnboarding Activities ManagementDocumentation of ProcessesTask TrackingHigh-Volume Workload Management

Soft Skills

Attention to DetailProactive Follow-UpProblem-Solving

Tools & Technologies

Microsoft Office/365ZoomGreenhouseHRISOnboarding Platform

Industry Keywords

Talent Acquisition OperationsCandidate Status TrackingPre-Employment ActivitiesOrientation CoordinationWorkflow System

Tech Stack

Tools & technologies

LinuxMacOS

About the role

Key responsibilities & impact

Own the onboarding process from accepted offer through Day 1
Serve as the primary point of contact for accepted candidates and new hires
Welcome new hires, communicate expectations and next steps, and maintain regular contact
Identify candidates falling behind on onboarding requirements and drive timely completion
Initiate, coordinate, and track pre-employment and onboarding activities
Maintain accurate candidate status, documentation, completion dates, and outstanding requirements
Monitor onboarding pipelines and deadlines to keep new hires on track for scheduled start dates
Coordinate with Recruiting, HR, IT, Credentialing, Training, and Operations to resolve issues and remove barriers
Escalate risks that could prevent scheduled starts
Confirm completion of onboarding activities and coordinate orientation and training placement
Maintain start-date and training rosters and communicate changes
Provide Day 1 instructions, schedules, technology expectations, and other start information
Ensure handoff from Recruiting/Onboarding to Training and Operations
Document onboarding workflows, procedures, handoffs, responsibilities, and service expectations
Identify bottlenecks, duplicate work, and automation opportunities
Recommend and implement process improvements and standardized checklists, templates, and tracking mechanisms
Monitor recurring onboarding issues and address root causes

Requirements

What you’ll need

2+ years of experience in recruiting coordination, onboarding, HR operations, talent acquisition operations, or a similar process-driven administrative role
Experience entering, maintaining, and tracking candidate or employee information in an ATS, HRIS, onboarding platform, or similar workflow system
Experience managing multiple individuals through a defined process involving deadlines, required tasks, documentation, and follow-up
Strong organizational skills and ability to manage a high-volume workload without losing attention to detail
Strong written and verbal communication skills
Ability to proactively follow up, drive task completion, and appropriately escalate issues
Strong process orientation and ability to identify inefficiencies and recommend improvements
Experience documenting processes, procedures, checklists, or standard operating procedures
Strong computer proficiency, including Microsoft Office/365, Zoom, Greenhouse or similar programs, and ability to quickly learn new systems
High school diploma or equivalent required; associate or bachelor's degree preferred but not required
Must perform all work physically within the United States; international work is not permitted during scheduled work hours
Reliable internet connectivity and a secure, private workspace
Windows or Apple (macOS) computer only; no Chromebooks, Linux machines, or smartphones
Windows 10 or macOS 14 Sonoma minimum
Intel Core i5 or AMD equivalent (Windows) or Apple Silicon (Macs)
16 GB RAM
Wired headphones required; no built-in microphones
Internet speed of at least 100 Mbps download and 50 Mbps upload, with an ethernet cable connecting the computer directly to the router
Google Chrome with Amazon Workspaces
Webcam required for video calls

Benefits

Comp & perks

Fully remote work from a home office
W2 employment
Equal opportunity and inclusive work environment
Recommended second monitor/dual monitors for work setup