Administrative Assistant – Front Office

CASA DE LA FAMILIA

. Answer and direct phone calls .

Posted 9/28/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $12 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in administrative support, including scheduling, correspondence, and office management. Bilingual in Spanish and English, with strong organizational and communication skills to facilitate efficient office operations.

Highest-signal resume keywords

Fluent In Spanish And EnglishProven Experience As An Administrative AssistantProficiency In MS OfficeKnowledge Of Office Management SystemsExcellent Time Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementSchedulingReport PreparationFiling System DevelopmentExpense Report ReconciliationTravel Arrangement BookingOffice Equipment KnowledgeDetail OrientationProblem-Solving

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationStrong Organizational SkillsAbility To Multi-Task

Tools & Technologies

MS ExcelMS PowerPointOffice Equipment

Industry Keywords

Administrative SupportClerical NeedsOffice OperationsInternal And External Client Liaison

About the role

Key responsibilities & impact

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence, memos, letters, faxes and forms
Assist in preparing regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Support managers and employees with daily administrative and clerical needs
Ensure efficient day-to-day office operations

Requirements

What you’ll need

Fluent in Spanish and English
Courses taken in psychology/sociology
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office, particularly MS Excel and MS PowerPoint
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task