Health Information Management Specialist

Catalight

. Maintain, organize, and monitor electronic and paper medical records .

Posted 9/28/2026full-timeRemote • United StatesJuniorMid-Level💰 $30 - $40 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in health information management, ensuring compliance with HIPAA and other regulatory standards while maintaining the integrity and quality of medical records. Proficient in electronic health record systems and skilled in managing sensitive information and documentation processes.

Highest-signal resume keywords

Health Information ManagementElectronic Health Record (EHR/EMR) SystemsHIPAA ComplianceMedical Record StandardsAudit Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Medical Record ReviewRecord Corrections and AmendmentsDocumentation Quality AuditsData Quality MonitoringRecord Management Practices

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementWritten CommunicationVerbal Communication

Tools & Technologies

Microsoft Office ApplicationsElectronic Health Record Systems

Certifications & Qualifications

High School Diploma/GEDCriminal Record ClearanceClearance Through Office of Inspector General

Industry Keywords

Healthcare ComplianceMedical Record RetentionAccreditation StandardsRelease of Information ProceduresRegulatory Inquiries

About the role

Key responsibilities & impact

Maintain, organize, and monitor electronic and paper medical records
Review medical records for deficiencies, missing documentation, signature requirements, and documentation quality
Process record corrections, amendments, and updates
Support designated record set management and legal medical record maintenance
Conduct routine medical record quality reviews and audits
Process patient, caregiver, provider, attorney, payer, auditor, and regulatory agency requests for records
Verify identity, authorization, and legal requirements prior to disclosure
Coordinate responses to subpoenas, audits, investigations, and regulatory inquiries
Maintain accurate disclosure logs and documentation of record releases
Ensure compliance with HIPAA, state privacy laws, medical record retention requirements, accreditation standards, and organizational policies
Identify and escalate risks related to documentation, privacy, security, or record management practices
Participate in internal and external audits and corrective action activities
Support regulatory readiness and audit preparedness initiatives
Monitor data quality and documentation standards within electronic medical record systems
Assist departments with documentation questions, record requirements, and best practices
Identify trends, recurring deficiencies, and opportunities for improvement
Support implementation of documentation standards and workflows
Collaborate with Product Management, clinical teams, and operational teams regarding medical record functionality and improvements
Participate in testing, implementation, and optimization of record-related workflows and technologies
Assist with document management, scanning, indexing, and records retention processes
Provide guidance to staff regarding medical record requirements, release of information procedures, and privacy standards
Respond professionally and timely to internal and external record requests
Promote a culture of compliance, confidentiality, and quality documentation throughout the organization

Requirements

What you’ll need

High School Diploma/GED required; Bachelor's degree preferred
Minimum two (2) years of experience in health information management, medical records, healthcare compliance, revenue cycle support, or related healthcare operations
Experience with electronic health record (EHR/EMR) systems required
Experience processing release of information requests preferred
Experience supporting audits, accreditation, quality, or payer requirements preferred
Knowledge of HIPAA privacy and security regulations
Knowledge of medical record standards, documentation requirements, and health information management principles
Understanding of healthcare regulatory and accreditation requirements
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to manage sensitive and confidential information
Strong written and verbal communication skills
Ability to work independently while managing multiple priorities
Proficiency with Microsoft Office applications and electronic health record systems
Ability to analyze records, identify deficiencies, and recommend corrective actions
Must be able to communicate effectively within the work environment, read, and write using the primary language within the workplace
Visual and auditory ability to work with clients, staff, and others in the workplace continuously
Frequent speaking and listening (25-75%) to clients, staff, and others in the workplace
Utilize computer and cell phone for effective communication
Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ)
Ability to obtain and maintain clearance through the Office of Inspector General
Must attend any required training

Benefits

Comp & perks

Remote work arrangement
Remote schedule aligned with PST business hours
Equal opportunity employer