Regional Executive Assistant – Store Operations

Catalyst Brands India

. Proactively manage complex executive and regional calendars across time zones .

Posted 9/18/2026full-timePlano • Texas • United StatesMid-LevelSenior💰 $24 - $31 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex executive calendars, coordinating travel itineraries, and compiling critical reports while maintaining discretion and professionalism. Proficient in utilizing various software tools to enhance operational efficiency and communication within corporate environments.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationData CompilationCommunication SkillsDiscretion and Professionalism

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data CompilationSchedulingExpense ReportingReport GenerationTravel Planning

Soft Skills

Attention to DetailCustomer-First MindsetCollaborationAccountabilityConflict Resolution

Tools & Technologies

OutlookExcelPowerPointMS TeamsSharePointConcur

Industry Keywords

RetailApparelConsumer GoodsCorporate EnvironmentExecutive Support

About the role

Key responsibilities & impact

Proactively manage complex executive and regional calendars across time zones
Anticipate and resolve scheduling conflicts
Compile daily executive agendas, travel routes, and critical meeting documents into consolidated PDF briefs
Serve as the professional gateway and physical representative for Store Operations and Facilities & Construction Services executives at the corporate headquarters
Handle inquiries, correspondence, and escalations with discretion
Coordinate, collect, and track weekly and quarterly operational reports from 12 District Managers
Monitor deadlines and follow up with field leaders and district teams
Draft regional announcements and corporate updates for store leaders and stakeholders
Arrange domestic executive travel itineraries, including flights, hotel blocks, and ground transportation, via Concur
Track store construction timelines, vendor contracts, facilities expenses, and budgets
Use PowerPoint and Excel data to build regional performance decks, district review presentations, and business intelligence reports
Monitor departmental deadlines and track key deliverables

Requirements

What you’ll need

5+ years of progressive experience as an Administrative Assistant, Executive Assistant, or Office Manager
Fast-paced corporate environment experience preferred; retail, apparel, or consumer goods experience is a strong plus
Proficiency in Outlook, Excel (data compilation, sorting, basic formulas), Word, PowerPoint, MS Teams, and SharePoint
Experience managing multi-leg travel plans
Experience with corporate expense reporting platforms, including Concur
Exceptional verbal and written communication skills
Ability to interact confidently with executive-level leaders, vendors, and store teams
Proven ability to manage competing priorities, maintain attention to detail, and meet tight deadlines under minimal supervision
Absolute discretion and professionalism when handling highly sensitive and confidential organizational data
Collaborative, customer-first mindset and accountability

Benefits

Comp & perks

Medical, dental, and vision insurance
Term life insurance
Paid vacation
Paid holidays
Eight paid holidays during the calendar year for eligible associates
Additional compensation for store hourly associates scheduled to work on a designated holiday
401(k) with Company match
Associate discount on Catalyst Brands merchandise
Safe, caring, and welcoming work environment
Career development opportunities