Senior Executive Assistant

Catena

. Manage multiple inboxes, prioritizing urgent matters, actionable requests, and important updates .

Posted 10/28/2026full-timeRemote • Mexico, Colombia, Argentina, PhilippinesSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in executive assistance, managing complex calendars, and coordinating travel arrangements while utilizing AI tools for workflow optimization. Proven ability to maintain organized correspondence and implement effective task tracking systems.

Highest-signal resume keywords

Executive Assistance ExperienceCalendar ManagementTravel CoordinationAI Tools UtilizationTask Tracking Systems

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Inbox ManagementMeeting Brief PreparationDocument OrganizationWorkflow StreamliningResearch Skills

Soft Skills

PrioritizationCommunicationProblem-SolvingStakeholder Management

Tools & Technologies

NotionMicrosoft 365CRM PlatformsProject Management Tools

Industry Keywords

Private EquityInvestment FirmsFinancial ServicesDeal-Related DocumentationData Rooms

About the role

Key responsibilities & impact

Manage multiple inboxes, prioritizing urgent matters, actionable requests, and important updates
Coordinate complex calendars, schedule meetings, and proactively resolve conflicts
Prepare meeting briefs, correspondence, and supporting materials ahead of calls
Block preparation time on the calendar before key meetings
Draft responses and maintain organized correspondence records
Maintain an overview of priorities, deliverables, pending decisions, and outstanding tasks
Follow up with internal and external stakeholders to keep work moving and prevent delays
Implement and manage systems for task tracking, documentation, and knowledge management
Use AI tools to summarize information, organize documents, and streamline administrative workflows
Continuously improve processes to free leadership time for strategic priorities
Track follow-ups with external contacts
Organize business documents and prepare information for leadership review
Research companies, contacts, and industry events
Coordinate flights, accommodations, and itineraries
Research relevant conferences and arrange meetings with key contacts

Requirements

What you’ll need

7–10+ years of experience in executive assistance or senior-level executive support
Experience supporting senior executives, founders, or partners in a fast-paced environment
Hands-on management of multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs
Experience coordinating travel arrangements, including flights, accommodations, and itineraries
Experience using AI tools to summarize information, organize documents, or streamline workflows
Experience managing digital tools for task tracking, documentation, and knowledge management
English at C1+ CEFR level
Nice to have: experience in private equity, investment firms, or financial services
Nice to have: familiarity with deal-related documentation, data rooms, and investment processes
Nice to have: experience with Notion, Microsoft 365, CRM platforms, or project management tools
Nice to have: experience implementing new systems or redesigning existing workflows

Benefits

Comp & perks

Competitive Salary: Based on experience and skills
Fully remote—work from anywhere
Team incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO in accordance with company policy
HMO coverage after 3 months for PH-based full-time employees
Direct mentorship from international industry experts
Ongoing access to learning and development resources
Global networking with professionals worldwide