Senior Administrative Officer

Catholic Relief Services

. Coordinate administrative support activities and resources for staff, visitors, offices, and guest house facilities .

Posted 10/5/2026full-timeRemote • United States, El Salvador, Guatemala, MexicoSenior💰 $48,328 - $59,665 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and planning skills, with extensive experience in administrative support, logistics, and procurement. Proficient in managing documentation, inventory, and communication tools while ensuring compliance with standards and regulations.

Highest-signal resume keywords

Administrative SupportLogistics CoordinationProcurement ManagementInventory ManagementBilingual Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationLogisticsProcurementAsset ManagementInventory ManagementDocumentation ManagementTravel CoordinationMicrosoft OfficeKnowledge ManagementContract Management

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal RelationsNegotiation SkillsResults Orientation

Certifications & Qualifications

Associate Degree in Administration/ManagementPre-employment Medical Clearance

Industry Keywords

CRS StandardsDonor RequirementsLocal RegulationsInternal ControlsService DeliveryPartnership Management

About the role

Key responsibilities & impact

Coordinate administrative support activities and resources for staff, visitors, offices, and guest house facilities
Support implementation of administrative systems, processes, and procedures in line with CRS standards, donor requirements, local regulations, and internal controls
Coordinate travel and logistics support, including documentation, hotel bookings, airport transfers, local transportation, and service-provider follow-up
Liaise with service providers, vendors, landlords, clearing agents, and government offices
Prepare, review, and maintain records, reports, trackers, and documentation for assets, inventory, facilities, contracts, leases, travel, and logistics
Recommend improvements to administrative procedures, documentation, tracking tools, and service delivery
Lead procurement of goods and services for emergency response activities
Coordinate logistics for staff, visitors, events, delegation visits, workshops, and training activities, including translation services and communication tools
Coordinate with program and supply chain personnel to resolve issues and reconcile inventory with accounting records
Collaborate with HRD Operations and technical advisors on knowledge-management resources, best practices, tools, procedures, and document translation
Support coordinated partner-strengthening efforts and resolve partnership challenges
Work without supervisory responsibilities

Requirements

What you’ll need

Associate degree in administration/management, Logistics and Procurement, or Accounting from an accredited college or university
Minimum of 5 years of progressive experience in administrative support, office administration, logistics, procurement, asset management, inventory management, or related operational support functions
Strong organizational and planning skills
Excellent communication skills with fluency in English
Excellent skills in communications, networking, negotiating and interpersonal relations
Results oriented and able to work with minimum supervision
Proven level of integrity and honesty
Computer literate in Microsoft Office
English and Spanish required
French and Portuguese desirable
Ability to legally work where the position is performed
Pre-employment medical clearance for positions requiring residence or frequent travel outside a home country
Must sign and adhere to CRS' Code of Conduct

Benefits

Comp & perks

Medical insurance
Dental insurance
Life insurance
Vision insurance
Generous retirement savings plan
Collaborative, mission-driven work culture
Benefits packages based on the country of employment for candidates employed outside the U.S.