Executive Assistant

CDW

. Manage the executive’s calendar and scheduling for internal and external meetings .

Posted 10/8/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $84,000 - $119,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive-level support, including calendar management, travel coordination, and meeting preparation. Proficient in Microsoft Office applications and skilled in maintaining confidentiality while managing sensitive information.

Highest-signal resume keywords

Executive-Level SupportMicrosoft Office ProficiencyEvent PlanningStrong Organizational SkillsExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense Report ManagementMeeting CoordinationDocument PreparationPowerPoint Presentation CreationVendor RelationsProject CoordinationData EntryConflict Resolution

Soft Skills

Interpersonal SkillsTime ManagementInitiativeFlexibilityAttention to Detail

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

ConfidentialityStakeholder EngagementCollaborationNegotiation SkillsSocial Media Understanding

About the role

Key responsibilities & impact

Manage the executive’s calendar and scheduling for internal and external meetings
Plan all aspects of executive travel
Coordinate and lead preparation for Senior Leadership meetings, including locations, travel, accommodations, catering, and equipment/supplies
Collate briefing documents and draft, prepare, and proofread letters, memos, reports, spreadsheets, charts, and presentations
Process expense reports, requisitions, and new hire needs
Assist with special projects, research, and personnel or organizational development initiatives
Interact with internal and external stakeholders and develop collaborative relationships across CDW
Arrange department gatherings, including location, setup, food, and activities
Create professional PowerPoint presentations
Enter invoices and create purchase orders for timely vendor payment
Field, follow up on, and resolve incoming phone calls
Maintain department lists and department and senior-level organizational charts
Handle department time-clock issues

Requirements

What you’ll need

Bachelor’s degree and 5+ years experience coordinating projects or supporting at an executive-level OR 9+ years experience coordinating projects or supporting at an executive-level
Experience maintaining confidentiality with private and sensitive information
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
Strong organizational and time management skills
Strong interpersonal skills and ability to work effectively with individuals at all levels
Excellent verbal and written communication skills
Ability to take initiative and work independently with little direction
Ability to balance multiple priorities and adapt to changing business needs while meeting deadlines
Flexibility to work nights and/or weekends when needed
Experience in event planning, meeting coordination, and partner and vendor relations
Ability to influence others without authority
Negotiation and persuasion skills
Critical attention to detail
Knowledge of the business, organization, and solutions that are the backbone of the organization
Ability to manage expense reports and travel requests while managing timelines
Track record of supporting project team members and internal stakeholders, locally and virtually
Ability to resolve conflict with appropriate escalation
Understanding of social media usage, including LinkedIn, Facebook, Twitter, YouTube, forums, wikis, and blogs

Benefits

Comp & perks

Annual bonus target of 5% subject to terms and conditions of plan
Benefits package (see benefits overview)
Hybrid work arrangement
Opportunities to engage with evolving technology and AI tools
Supportive, equitable, transparent, and respectful hiring process