Executive Assistant

Chamber

. Manage the CEO’s complex calendar, including resolving conflicts and adapting to last-minute changes .

Posted 10/27/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex executive calendars, coordinating high-level meetings, and handling sensitive information in compliance with HIPAA. Proficient in supporting C-suite executives with polished communication skills and strong organizational capabilities.

Highest-signal resume keywords

Expert Calendar ManagementC-Suite Executive SupportComplex Executive Travel ManagementPolished Written CommunicationProficiency with Microsoft 365

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationExpense ReportingLogistics PlanningProject Management

Soft Skills

Sound JudgmentAdaptabilityInterpersonal Communication

Tools & Technologies

Microsoft 365SlackTravel and Expense Tools

Industry Keywords

HIPAA ComplianceExecutive Travel CoordinationStartup EnvironmentOffice Management

About the role

Key responsibilities & impact

Manage the CEO’s complex calendar, including resolving conflicts and adapting to last-minute changes
Coordinate with executives, board members, investors, and their assistants
Prepare agendas, briefing materials, and timely reminders for the CEO
Triage sensitive and confidential requests and determine appropriate actions or referrals
Process CEO and executive-team expense reports with Finance
Manage memberships, subscriptions, and renewals
Coordinate board-meeting scheduling and logistics
Handle patient, partner, and company information in accordance with HIPAA and company privacy policies
Book and coordinate domestic executive travel, including flights, lodging, ground transportation, and itineraries
Coordinate with hosts and partners at practice sites, health systems, conferences, and investor meetings
Plan logistics for onsites, leadership offsites, and team gatherings
Coordinate office visits for partners, candidates, and guests
Support company milestones, celebrations, and culture-building activities
Manage office space, supplies, vendors, facilities requests, in-office schedules, and conference-room use
Support company social channels and capture content from events and onsites
Maintain a content calendar aligned with conferences, announcements, hiring, and company news
Lead ad hoc CEO projects, including research, initiative tracking, presentation preparation, and action-item follow-through
Create systems, templates, and processes to resolve recurring friction points
Lead operations for Chamber’s Washington, D.C. office and strengthen the hybrid office culture

Requirements

What you’ll need

3+ years of administrative experience
At least 2 years supporting a C-suite executive
Experience supporting a CEO strongly preferred
Expert calendar-management skills
Sound judgment independently prioritizing competing demands
Comfort working in a fast-paced startup where priorities shift and the role evolves
Experience coordinating meetings and communicating with C-suite executives, investors, or their assistants
Strong track record of managing complex executive travel
Polished written communication skills
Proficiency with Microsoft 365, Slack, and travel and expense tools
Bachelor's degree preferred
Must be within driving distance of Washington, D.C.
Authorization to work in the US without sponsorship

Benefits

Comp & perks

Hybrid/remote-first work arrangement
In-office days as needed (1–3 times per month)
Occasional travel for company onsites and events