Executive Administrative Assistant

Chapters Health System

. Provide administrative support and office management for one or more Chief Officers .

Posted 9/29/2026full-timeRemote • Florida • United StatesMid-LevelSenior💰 $55,232 - $86,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including calendar management, correspondence composition, and budget maintenance, while ensuring confidentiality and compliance with company policies. Exhibits strong organizational skills and the ability to manage multiple priorities effectively in a fast-paced environment.

Highest-signal resume keywords

Administrative Support ExperienceMicrosoft Office ProficiencyCalendar ManagementConfidentiality MaintenanceWritten And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingRecords ManagementMeeting Minute RecordingBudget MaintenanceCorrespondence CompositionData ManagementInvoice ProcessingTravel PlanningOffice Management

Soft Skills

Organizational SkillsInitiativeProfessionalismStress ManagementCommunication Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

ConfidentialityComplianceDrug-Free Workplace PolicyFlorida Care Provider Background Screening

About the role

Key responsibilities & impact

Provide administrative support and office management for one or more Chief Officers
Manage calendars, appointments, expense reports, correspondence, travel plans, itineraries, agendas, and travel meeting documents
Anticipate needs and provide overall administrative support for assigned executives
Serve as backup for the receptionist/reception area
Manage records, manuals, databases, and files
Compose and distribute correspondence, announcements, memoranda, spreadsheets, and related materials
Maintain strict confidentiality of Company information and operational documents
Facilitate smooth communication between assigned executives and internal departments
Process invoices, purchase orders, and expense reports as needed
Maintain department budget and expense files
Provide coverage in the administrative suite as directed
Prepare executive-level committee meetings and strategic planning sessions
Record meeting minutes
Perform other duties as assigned
Represent the Company professionally and provide quality services to clients
Comply with applicable regulations, Company policies, procedures, and standard practices
Observe health, safety, and security practices
Maintain confidentiality of patients, families, colleagues, and sensitive situations
Use resources responsibly and participate in organizational, departmental, individual, quality improvement, research, educational, and professional development activities

Requirements

What you’ll need

High school diploma or GED required; a college degree preferred or an equivalent combination of education and experience
Minimum of three (3) years’ experience in an administrative support and office management capacity to a senior executive
Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
Advanced skill in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality
Ability to work with minimal oversight
Ability to anticipate needs and demonstrate initiative when appropriate
Able to perform with a high degree of accuracy while meeting deadlines
Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition
Satisfactorily complete competency requirements for the position
Consent to drug and/or alcohol testing after a conditional offer of employment
Ongoing compliance with the Drug-Free Workplace Policy
Eligibility verification through the Florida Care Provider Background Screening Clearinghouse after a conditional offer and ongoing eligibility