Payroll Specialist

Charlie Health

. Execute biweekly and bimonthly payroll and off-cycle payments for all employees and independent contractors, from preview through funding and post-payroll validation .

Posted 10/7/2026full-timeRemote • United StatesMid-LevelSenior💰 $57,000 - $73,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in US multi-state payroll processing, including full-cycle payroll for large employee populations, and proficiency in UKG Pro and UKG Workforce Management configuration and testing. Capable of improving payroll processes and managing compliance with wage and hour rules, tax registrations, and year-end reporting.

Highest-signal resume keywords

US Multi-State Payroll ExperienceUKG Pro ConfigurationPayroll Process ImprovementCPP or FPC CertificationAdvanced Spreadsheet Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Full-Cycle Payroll ProcessingPayroll AuditsGarnishment AdministrationData ReconciliationIntegration MonitoringPayroll ReportingTimekeeping AdministrationW-2 and 1099 PreparationProcess DocumentationError Resolution

Soft Skills

Problem SolvingCollaborationCommunicationTraining SupportAttention to Detail

Tools & Technologies

UKG ProUKG Workforce ManagementHRIS SystemsPayroll SoftwareTimekeeping Systems

Certifications & Qualifications

CPPFPC

Industry Keywords

Multi-State Wage and Hour RulesHealthcare PayrollHigh-Growth EnvironmentsShift-Based SchedulingPayroll Compliance

About the role

Key responsibilities & impact

Execute biweekly and bimonthly payroll and off-cycle payments for all employees and independent contractors, from preview through funding and post-payroll validation
Own UKG Pro and UKG Workforce Management configuration and testing, pay rule changes, earnings and deduction setup, integration monitoring, release testing, and troubleshooting
Improve payroll processes by identifying manual steps, error-prone handoffs, and reconciliation gaps, then designing and implementing solutions
Administer day-to-day timekeeping, including schedule and pay rule maintenance, exception resolution, and manager support
Draft and maintain procedural documentation and support end-user training
Assist with payroll audits and reconciliations
Provide payroll registers, funding reports, and requested detail to Accounting for month-end close and audits
Help manage state and local tax registrations, notices, and account maintenance
Administer wage garnishments, levies, and support orders
Resolve employee payroll inquiries
Prepare support for internal and external payroll control, process, and data audits, including annual financial statement and 401(k) audits
Support year-end W-2 and 1099 preparation and reconciliation
Partner with Finance, IT, People Ops, and Care teams on reporting and cross-functional pay issues
Support HRIS, payroll, and timekeeping system transitions, implementations, module rollouts, and migrations, including configuration testing, parallel runs, data validation, and post-cutover reconciliation

Requirements

What you’ll need

5+ years of US multi-state payroll experience, including full-cycle processing for an employee population of 2,000+ employees
2+ years hands-on with UKG Pro and UKG Workforce Management at a configuration level — pay rules, earnings and deductions, integrations, release testing — not end-user only
Direct experience on at least one payroll, HRIS, or timekeeping implementation, migration, or major module rollout
Working knowledge of multi-state wage and hour rules, state and local tax registration, garnishment administration, and year-end W-2 and 1099 reporting
Advanced spreadsheet skills and the ability to reconcile large data sets independently
A track record of improving processes, with examples of what you found, what you changed, and what it saved
CPP or FPC certification preferred, not required
Payroll experience in healthcare, multi-site, or high-growth environments preferred, not required
Experience with shift-based or clinical scheduling pay rules and premium calculations preferred, not required

Benefits

Comp & perks

Target performance-based bonus
Potential stock options
Comprehensive benefits for all full-time, exempt employees
Charlie Health-sponsored benefits