Events Coordinator

Charlotte Tilbury Beauty

. Support the Director in planning and executing large-scale retailer events for Sephora and Ulta .

Posted 9/22/2026full-timeNew York City • New York • United StatesJunior💰 $70,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong event planning and execution capabilities, with expertise in logistics management, vendor coordination, and budget tracking. Proficient in utilizing tools like Microsoft Suite and Asana to support large-scale events in the beauty and retail sectors.

Highest-signal resume keywords

Event PlanningLogistics ManagementVendor CoordinationBudget TrackingMicrosoft Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningLogistics ManagementBudget TrackingVendor CoordinationPurchase Order ManagementEvent Setup and BreakdownRFP DocumentationAsset ManagementAttention to DetailMulti-Deadline Management

Soft Skills

Organizational SkillsWritten CommunicationVerbal CommunicationProblem SolvingCross-Functional Collaboration

Tools & Technologies

Microsoft SuiteAsanaConcurNetSuiteEventbriteCvent

Industry Keywords

Retail EventsBeauty IndustryLuxury RetailEvent LogisticsVendor Compliance

About the role

Key responsibilities & impact

Support the Director in planning and executing large-scale retailer events for Sephora and Ulta
Build and maintain run-of-show documents and logistics timelines; track deliverables and deadlines
Coordinate on-site logistics including shipping, freight, load-in/load-out, setup, staffing, credentials, and day-of troubleshooting
Partner on merchandise and samples ordering for large-scale events
Process and manage event purchase orders from submission through vendor payment
Maintain event budget trackers, logging purchase orders, invoices, and actuals for Finance reconciliation
Own new vendor setup and compliance documentation; track invoice status and vendor payments
Source and vet vendors, gather quotes, compare options, and maintain RFP documentation
Support internal events including the National Sales Conference and Summer Soiree
Coordinate venue, hotel, vendor sourcing, contracting documentation, attendee registration, rooming lists, dietary/accessibility needs, transportation, and welcome materials
Support on-site event setup, breakdown, run-of-show management, and real-time problem solving
Support North America merchandise and in-store event kit programs from ideation through delivery
Build event kit distribution lists and submit product orders; maintain Event Closet organization
Support creative briefs and copy for Sephora and Ulta field assets through Asana
Monitor industry trends and competitor activity to inform event kits, concepts, and creative direction
Maintain asset libraries, OneDrive folders, naming conventions, and version control

Requirements

What you’ll need

1-3 years of experience in events, marketing, or retail, preferably within beauty or luxury; relevant internship experience will be considered
Exposure to or previous work experience in Sephora and Ulta preferred
Strong Microsoft Suite proficiency (Outlook, Excel & PowerPoint)
Knowledge of Asana, Concur, NetSuite, Eventbrite, or Cvent a plus
Exceptional organizational skills and attention to detail, with the ability to manage multiple deadlines simultaneously in a fast-paced environment
Strong written and verbal communication skills, with comfort partnering across cross-functional stakeholders at all levels
Willingness to travel as needed to support events across North America
Ability to work some weekends and evenings to ensure successful event execution
Ability to assist with on-site event setup and breakdown, including lifting and moving event materials as needed
Excel proficiency is a must

Benefits

Comp & perks

Generous staff discount to use on all products
Medical, dental, and vision benefits
Commuter Benefits (Pre-tax)
Flex Spending Account (FSA)
Employee Assistance Program (EAP)
401(k) with Company match
Paid Time Off
Birthday PTO