Events Specialist

Chartwell Law

. Lead the planning and implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, client entertainment, and business development initiatives .

Posted 9/25/2026full-timeRemote • Pennsylvania • United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Lead the planning and implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, client entertainment, and business development initiatives
Lead the planning and implementation of internal firm events, including retreats, holiday celebrations, summer events, training programs, and employee engagement initiatives
Develop event strategies supporting firm growth and client relationship objectives
Evaluate sponsorship opportunities and manage sponsorship benefits, including speaker opportunities, attendee lists, booth logistics, marketing deliverables, and event participation
Research, evaluate, negotiate, and recommend venues, catering, décor, entertainment, promotional materials, and other event-related vendors and services
Maintain vendor relationships and identify new vendors and event opportunities
Coordinate contract reviews, payment schedules, compliance requirements, and vendor deadlines
Develop and manage event budgets, monitor expenditures, and oversee invoice review and reconciliation
Oversee the event calendar, key dates, sponsorship obligations, planning milestones, and project deliverables
Collaborate on invitations, registration communications, reminder emails, follow-up messages, social media promotion, and event-related content
Identify target attendees, client outreach opportunities, and follow-up strategies
Maintain event records in CRM and marketing databases, including attendee engagement, ROI metrics, and follow-up activities
Track and report event performance, attendance, client engagement, leads generated, follow-up activities, and business development outcomes
Provide guidance to the Events Coordinator on priorities, timelines, logistics, and execution
Travel to events to provide leadership and logistical support
Manage multiple projects and improve processes, efficiency, event quality, and measurable outcomes
Develop and maintain event planning procedures, workflows, templates, efficiencies, and best practices

Requirements

What you’ll need

Bachelor's degree in Marketing, Communications, Event Management, Hospitality Management, or related field
5-7+ years of event planning, business development, marketing, or related experience in a law firm or professional services environment
Demonstrated experience managing large-scale events, sponsorship programs, vendor relationships, and event budgets
Ability to travel as needed, including occasional evenings and weekends
Must be near a major airport hub, preferably on the East Coast
Experience managing event budgets, vendor contracts, sponsorship deliverables, and event reporting
Experience working in a professional services environment
Legal industry experience is preferred but not required
Strong organizational, project management, and strategic planning skills
Proficiency with Microsoft Office Suite required
Excellent written and verbal communication skills
Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required

Benefits

Comp & perks

Fully remote designation
Travel to events as needed
Opportunities to lead and support client-facing and internal firm events
Professional development through event planning procedures, workflows, templates, efficiencies, and best practices