Chartwell Law

Events

• Lead the planning and implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, client entertainment, and business development initiatives
• Lead the planning and implementation of internal firm events, including retreats, holiday celebrations, summer events, training programs, and employee engagement initiatives
• Develop event strategies supporting firm growth and client relationship objectives
• Evaluate sponsorship opportunities and manage sponsorship benefits, including speaker opportunities, attendee lists, booth logistics, marketing deliverables, and event participation
• Research, evaluate, negotiate, and recommend venues, catering, décor, entertainment, promotional materials, and other event-related vendors and services
• Maintain vendor relationships and identify new vendors and event opportunities
• Coordinate contract reviews, payment schedules, compliance requirements, and vendor deadlines
• Develop and manage event budgets, monitor expenditures, and oversee invoice review and reconciliation
• Oversee the event calendar, key dates, sponsorship obligations, planning milestones, and project deliverables
• Collaborate on invitations, registration communications, reminder emails, follow-up messages, social media promotion, and event-related content
• Identify target attendees, client outreach opportunities, and follow-up strategies
• Maintain event records in CRM and marketing databases, including attendee engagement, ROI metrics, and follow-up activities
• Track and report event performance, attendance, client engagement, leads generated, follow-up activities, and business development outcomes
• Provide guidance to the Events Coordinator on priorities, timelines, logistics, and execution
• Travel to events to provide leadership and logistical support
• Manage multiple projects and improve processes, efficiency, event quality, and measurable outcomes
• Develop and maintain event planning procedures, workflows, templates, efficiencies, and best practices

Events Specialist

• Support planning, coordination, and execution of client-facing and internal firm events
• Assist with conferences, networking events, seminars, sponsorship activations, client entertainment, holiday parties, retreats, and employee engagement activities
• Coordinate event logistics, timelines, planning documents, project trackers, registration, RSVPs, attendee communications, venues, catering, promotional products, and travel administration
• Coordinate sponsorship logistics, including registrations, shipping materials, promotional items, booth requirements, setup, and breakdown
• Maintain event calendars, deadlines, sponsorship obligations, documentation, vendor information, CRM records, and marketing databases
• Create invitations, registration communications, reminder emails, and post-event follow-up messages
• Support social media promotion, website updates, marketing materials, post-event reports, and follow-up recommendations
• Manage the firm's Uber account and assist with Navan travel program administration
• Collect event performance data, track expenses, process invoices, and reconcile records
• Travel to events as needed to provide on-site logistical and operational support
• Manage multiple projects, meet deadlines, support process improvements, and maintain event planning procedures and best practices
• Collaborate with events, marketing, business development, attorneys, firm leadership, and external vendors

Events Coordinator

Associate

• Manage a diverse caseload from inception through resolution
• Provide strategic legal counsel and representation in court, arbitrations, and depositions
• Review files and conduct legal analysis of claims and causes of action
• Conduct extensive legal research and draft substantial briefs, memos, pleadings, and appellate briefs
• Represent clients in court, at arbitrations, and in depositions
• Draft and respond to discovery requests
• Retain and collaborate with expert witnesses
• Prepare for and attend trials
• Collaborate with partners, clients, and stakeholders to deliver strategic and practical legal advice
• Manage deadlines and assignments with ownership and independence