Administrative Assistant

Children's Institute

. Prepare routine correspondence, forms, and similar items using word processing, spreadsheet, and other software applications .

Posted 9/16/2026full-timeCompton • California • United StatesJunior💰 $19 - $23 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and clerical skills, including data entry, document management, and effective communication. Proficient in Office 365 and capable of coordinating projects while maintaining confidentiality and compliance with patient privacy standards.

Highest-signal resume keywords

Data Entry SkillsOffice 365 ProficiencyDocument ManagementExcellent Communication SkillsProject Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument PreparationFile ManagementBasic TroubleshootingOffice Equipment MaintenanceAccounting Software KnowledgeDatabase Software KnowledgeReport PreparationSchedulingMultitasking

Soft Skills

Organizational SkillsFlexibilityProblem-SolvingTeam CollaborationCultural Sensitivity

Tools & Technologies

Office 365Windows EnvironmentFinance EdgeHelpdesk Ticketing System

Certifications & Qualifications

High School Diploma or GEDValid Driver's LicenseInfluenza Immunization or DeclinationCOVID-19 ImmunizationMMR ImmunizationTdap ImmunizationNew Hire Orientation CompletionAB-1343 Sexual Harassment Prevention TrainingMandated Reporter TrainingFBI/DOJ/CACI Background Fingerprint Clearance

Industry Keywords

Administrative ExperienceClerical ExperiencePatient PrivacyConfidential InformationQuality Improvement Activities

About the role

Key responsibilities & impact

Prepare routine correspondence, forms, and similar items using word processing, spreadsheet, and other software applications
Enter accurate and complete data into the computer
Prepare and distribute routine reports
Set up and file program, department, personnel, and client documents under supervision
Copy, sort, fax, collate, and retrieve documents
Arrange repairs and maintenance for office equipment
Sort and distribute incoming mail and prepare outgoing mail
Act as department receptionist by greeting and directing visitors and answering and forwarding calls
Assist with facility operations, maintenance, housekeeping, safety, and security
Resolve operational issues and schedule conference and training rooms
Maintain calendars and schedule appointments as directed
Support the front office reception area as needed
Liaise between IT, Finance, and external vendors to coordinate timely invoice payments
Receive IT assistance requests by phone, email, and chat
Assign helpdesk tickets to appropriate technicians and provide basic troubleshooting support
Perform other duties and special projects as assigned
No supervisory responsibilities

Requirements

What you’ll need

One year of administrative/clerical experience
High school diploma or GED required
Valid driver's license and state-required auto insurance
Some travel may be required
Excellent data entry skills
Ability to multitask
Extremely organized
Ability to work with others toward a common goal
Ability to be flexible and work in a changing environment
Ability to coordinate projects, solve problems, and make solid business recommendations
Ability to establish and maintain routine files, records, and official documents
Ability to handle confidential information
Maintain patient privacy and protect the confidentiality, integrity, and availability of patient PHI
Participate in performance quality improvement activities
Sensitivity to the service population's cultural and socioeconomic characteristics
Excellent verbal and written communication skills
Punctual and dependable attendance
Intermediate knowledge of Office 365 programs in a Windows environment
Knowledge of accounting software, database software, and Finance Edge
Completion of required training: New Hire Orientation, AB-1343 Sexual Harassment Prevention training, and Mandated Reporter
Required contingencies include influenza immunization or declination; COVID-19, MMR, and Tdap immunizations; education verification; reference check; FBI/DOJ/CACI background fingerprint clearance; drug and alcohol screening; and tuberculosis screening

Benefits

Comp & perks

Generous paid PTO
10 paid holidays
Company closure between Christmas and New Year
Medical, dental, and vision insurance for eligible employees and qualified dependents
403b Retirement Plan with employer contribution for eligible employees
Up to $4,500 in tuition reimbursement per calendar year
Eligible for the Public Service Loan Forgiveness program
Flexible Spending Account (FSA) & Health Savings Account (HSA)
Employer-paid Life and AD&D Insurance
Voluntary Supplemental Insurance
Opportunity for growth & advancement
Professional development & continued training
Company-sponsored team building and bonding events and activities