Executive Administrator – C-Suite

Christian Brothers Automotive

. Provide high-level, comprehensive support to the Chief Executive Officer .

Posted 10/3/2026full-timeHouston • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in providing high-level administrative support to C-suite executives, managing confidential information, and coordinating complex schedules. Proficient in Microsoft Office Suite and QuickBooks, with a strong focus on communication and organizational skills.

Highest-signal resume keywords

C-Level Executive SupportConfidential Information ManagementMicrosoft Office Suite ProficiencyQuickBooks ProficiencyExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

C-Level Executive SupportConfidential Information ManagementMicrosoft Office SuiteQuickBooksExpense ReportingBudget OversightEvent CoordinationMeeting PreparationAction Item TrackingLogistical Support

Soft Skills

Service-Oriented MindsetCalm Under PressureProfessionalismCommunity-Minded AttitudeFlexibility

Industry Keywords

Executive OfficeFiduciary ResponsibilitiesLeadership Team MeetingsBoard SessionsNeighborly DepartmentChristian Brothers Automotive FoundationSupport Center

About the role

Key responsibilities & impact

Provide high-level, comprehensive support to the Chief Executive Officer
Provide administrative partnership to the Chief Financial Officer and Chief Development Officer
Manage executive access and communications, filtering urgent matters and interruptions
Handle sensitive financial, strategic, legal, and contractual information confidentially
Assist the CEO and CFO with fiduciary responsibilities and obtain sensitive signatures
Coordinate and de-conflict the daily itineraries of three C-suite executives
Prepare background briefings for internal and external meetings
Lead preparation for Leadership Team meetings and Board sessions
Draft agendas, capture confidential minutes, and track executive action items
Arrange executive travel, accommodations, schedules, and expense reporting
Assist with Executive Office budget oversight and manage expense reports and procurement
Partner with the Neighborly Department on Town Hall meetings, celebrations, and office initiatives
Provide administrative support for the Christian Brothers Automotive Foundation
Act as a cross-functional utility resource across the Support Center
Provide physical and logistical support for events, meetings, and gatherings, including setup and teardown
Order, organize, and deliver meals and provide immediate administrative and physical support
Foster a welcoming, helpful, and community-minded environment

Requirements

What you’ll need

Prior experience supporting multiple C-level executives (specifically CEO/CFO/CDO) in a fast-paced environment
Flexible, service-oriented mindset eager to jump into various support roles within the Neighborly Department, including hands-on physical event support and meal logistics
Proven history of handling highly confidential financial and strategic information with absolute discretion
Ability to juggle competing priorities between executive management and dynamic Support Center utility tasks while maintaining a calm, welcoming presence
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
Proficiency in QuickBooks or comparable accounting software
Exceptional written and oral communication
Ability to represent the Executive Team’s voice with professionalism and humility
Ability to occasionally bend, twist, and turn
Ability to sit for extended periods of time
Ability to lift and/or move up to 50 pounds
Must be authorized to work in the U.S. through employment eligibility verification

Benefits

Comp & perks

Hybrid & In-office Work Schedule
Group Health, Vision, Dental, Disability, and Life Insurance
401K Match
Employee Stock Ownership Program
3 Weeks of Paid Vacation
10 Paid Holidays
Employer-paid Financial Wellness Program and App, SmartDollar & EveryDollar
Light travel is required—typically totaling less than 2 weeks per year