Executive Business Partner

Circana

. Provide high-level administrative support to the Head of Liquid AI and leadership team .

Posted 10/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $43 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in providing high-level administrative support to senior executives, managing complex calendars, and coordinating cross-functional initiatives. Proficient in maintaining process documentation and fostering collaboration across diverse teams and stakeholders.

Highest-signal resume keywords

5+ Years Supporting Senior ExecutivesProject CoordinationStrong Organizational SkillsHigh Proficiency With Microsoft OfficeExecutive Presence And Discretion

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationProcess DocumentationOperational WorkflowsMeeting SchedulingTravel Arrangements

Soft Skills

Strong Communication SkillsAbility To Manage Multiple PrioritiesInfluencing Without AuthorityProfessionalismJudgment

Tools & Technologies

Microsoft OfficeMicrosoft TeamsSharePointConcurDocuSign

Industry Keywords

Executive SupportCross-Functional InitiativesBusiness OperationsHigh-Growth OrganizationsGeographically Distributed Teams

About the role

Key responsibilities & impact

Provide high-level administrative support to the Head of Liquid AI and leadership team
Manage complex calendars, meeting scheduling, travel arrangements, expenses, and executive communications
Coordinate leadership meetings, team events, off-sites, and cross-functional working sessions
Build relationships with senior leaders, stakeholders, and business partners
Coordinate team operating rhythms, meeting cadences, governance activities, and communication processes
Document decisions, track action items, and monitor follow-through
Maintain visibility into priorities, deliverables, dependencies, and commitments across teams
Partner with Product, Technology, Client Success, Sales, Marketing, Legal, and other functions on cross-functional initiatives
Support onboarding through maintenance of onboarding materials, training plans, and documentation
Coordinate cross-functional projects and initiatives involving multiple stakeholders
Maintain project trackers, status reports, action logs, decision records, and team documentation
Monitor project timelines and follow up on deliverables
Help identify dependencies, risks, and potential roadblocks
Develop and maintain process documentation, team resources, operating procedures, and knowledge repositories
Maintain records of key decisions, approvals, and organizational communications
Support management of SharePoint sites, distribution lists, team calendars, and collaboration tools
Standardize documentation and communication practices and recommend process improvements

Requirements

What you’ll need

5+ years of experience supporting senior executives, leadership teams, or business functions
Experience coordinating projects, programs, or cross-functional initiatives
Strong organizational, communication, and documentation skills
Ability to manage multiple priorities and drive follow-through in a fast-paced environment
Experience supporting stakeholders across multiple functions and organizational levels
Strong executive presence, judgment, professionalism, and discretion
Ability to influence and coordinate activities without direct authority
High proficiency with Microsoft Office, Teams, SharePoint, and related collaboration tools
Experience creating and maintaining process documentation, trackers, and operational workflows
Flexibility to support global stakeholders as business needs require
Preferred: experience supporting leaders within technology, AI, analytics, consulting, or high-growth organizations
Preferred: experience in executive support, program coordination, project support, business operations, or PMO environments
Preferred: experience with Concur, DocuSign, Adobe, SharePoint, and workflow management tools
Preferred: experience working with geographically distributed and global teams

Benefits

Comp & perks

Flexible and accommodating work environment
Paid time off
Medical, dental, and vision insurance
401(k)
Reasonable accommodation support for applicants with disabilities
Background check conducted in accordance with local legislation
Current employer will not be contacted without permission