Executive Assistant – VP, Engineering

Cisco

. Manage and prioritize the VP of Engineering’s calendar, schedules, and meetings .

Posted 10/2/2026full-timeSan Jose • California • United StatesLead💰 $99,300 - $131,800 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expert-level proficiency in calendar management, meeting planning, and travel coordination while maintaining confidentiality and integrity. Capable of providing analytical support and mentoring within an administrative environment, particularly in high-tech settings.

Highest-signal resume keywords

Calendar ManagementMeeting PlanningTravel CoordinationExpert-Level Knowledge of Windows ApplicationsHigh-Tech Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting PlanningTravel CoordinationAnalytical SupportData CompilationReport PreparationWindows ApplicationsOutlookWordExcel

Soft Skills

Verbal CommunicationWritten CommunicationInterpersonal SkillsAttention to DetailIndependent Judgment

Tools & Technologies

Cisco Travel Management

Certifications & Qualifications

Associates Degree

Industry Keywords

High-Tech IndustryCisco ExperienceExecutive SupportConfidential Information Handling

About the role

Key responsibilities & impact

Manage and prioritize the VP of Engineering’s calendar, schedules, and meetings
Coordinate the VP’s speaking engagements with the communications team
Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and action items
Prepare travel briefing packs for international trips and major domestic events
Act as an authorized proxy for communications and approvals
Answer general questions, route routine matters, and follow up on completion
Resolve issues within policies and guidelines
Mentor administrative community members on problem solving
Determine when executive action is required and provide recommendations
Make detailed global travel arrangements and optimize itineraries
Manage Cisco travel expenses and coordinate airline upgrades when available
Provide analytical support on special projects by researching issues, analyzing problems, compiling data, and preparing reports
Prepare and brief itineraries and accompany the VP at large corporate events such as GSX
Handle sensitive and confidential matters professionally

Requirements

What you’ll need

4+ years’ experience in an administrative environment
Minimum 2 years of experience supporting a principal at director level or above
Expert-level knowledge of Windows desktop applications: Outlook, Word, Excel, and PowerPoint
Experience in calendar management, meeting planning, and travel coordination
Excellent verbal and written communication skills
Ability to connect with executive/senior staff and clients
Strong interpersonal skills, independent judgment, and utmost integrity
Outstanding attention to detail
Ability to handle confidential information
Ability to balance strategic and tactical actions
High-tech industry experience desired
Prior Cisco experience preferred
Associates degree preferred

Benefits

Comp & perks

Medical, dental and vision insurance
401(k) plan with a Cisco matching contribution
Paid parental leave
Short- and long-term disability coverage
Basic life insurance
Potential Cisco restricted stock unit grants
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
Paid birthday day off
Paid year-end holiday shutdown
4 paid personal wellness days
16 days of paid vacation per full calendar year for non-exempt employees
Flexible vacation time off program for exempt employees
80 hours of sick time off provided on hire date and each January 1st thereafter
Up to 80 hours of unused sick time carried forward annually
Additional paid time away for critical or emergency family issues
Optional 10 paid volunteer days per full calendar year
Annual bonuses for non-sales roles, subject to Cisco policies