Executive Assistant, VP, Engineering – AI

Cisco

. Manage and prioritize the VP’s calendar, schedules, and meetings .

Posted 10/9/2026full-timeSan Jose • California • United StatesLead💰 $99,300 - $131,800 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expert-level proficiency in calendar management, meeting planning, and travel coordination while maintaining utmost integrity and attention to detail. Capable of providing analytical support for executive projects and mentoring administrative staff in problem-solving.

Highest-signal resume keywords

Calendar ManagementMeeting PlanningTravel CoordinationExpert-Level Knowledge of Windows ApplicationsStrong Interpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting PlanningTravel CoordinationAnalytical SupportData CompilationReport PreparationProblem SolvingLogistics ManagementEvent CoordinationExpense Management

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationIndependent JudgmentAttention to DetailIntegrity

Tools & Technologies

Windows ApplicationsOutlookWordExcelPowerPoint

Certifications & Qualifications

Associate Degree

Industry Keywords

High-Tech IndustryCisco Experience

About the role

Key responsibilities & impact

Manage and prioritize the VP’s calendar, schedules, and meetings
Coordinate the VP’s event speaking engagements with the communications team
Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and action items
Prepare travel packs for international trips and major domestic events
Act as proxy for communications and approvals as authorized
Answer general questions, refer routine matters, and follow up on completion
Resolve issues within policies and guidelines
Mentor administrative community members on problem solving
Arrange and optimize global travel and itineraries
Manage Cisco-related expenses and coordinate airline benefits and upgrades
Provide analytical support for executive special projects
Research issues, analyze problems, compile data, and prepare reports
Prepare and brief itineraries and accompany the VP at large corporate events
Handle sensitive and confidential matters professionally

Requirements

What you’ll need

4+ years’ experience in an administrative environment
Minimum 2 years of experience supporting a principal at director level or above
Expert-level knowledge of Windows desktop applications: Outlook, Word, Excel, and PowerPoint
Experience in calendar management, meeting planning, and travel coordination
Excellent verbal and written communication skills
Ability to connect with executive/senior staff and clients
Strong interpersonal skills and independent judgment
Utmost integrity and ability to balance strategic and tactical actions
Outstanding attention to detail
Ability to handle confidential information
Past high-tech industry experience desired
Prior Cisco experience preferred
Associate degree preferred

Benefits

Comp & perks

Medical, dental and vision insurance
401(k) plan with a Cisco matching contribution
Paid parental leave
Short- and long-term disability coverage
Basic life insurance
Cisco restricted stock unit grants may be available, vesting following continued employment
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
Paid birthday day off
Paid year-end holiday shutdown
4 paid days off for personal wellness
16 days of paid vacation time per full calendar year for non-exempt employees
Flexible vacation time off program with no defined limit for eligible exempt employees
80 hours of sick time off provided on hire date and each January 1st thereafter
Up to 80 hours of unused sick time carried forward
Additional paid time away for critical or emergency family issues
Optional 10 paid volunteer days per full calendar year
Annual bonuses for non-sales roles, subject to Cisco policies