Executive Assistant, VP, Engineering – AI

Cisco

. Manage and prioritize the VP’s calendar, schedules, and meetings .

Posted 10/10/2026full-timeSan Jose • California • United StatesLead💰 $99,300 - $131,800 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in calendar management, meeting planning, and travel coordination while maintaining confidentiality and professionalism. Proven ability to support executive-level staff with strong analytical skills and attention to detail.

Highest-signal resume keywords

Calendar ManagementMeeting PlanningTravel CoordinationWindows Desktop ApplicationsVerbal And Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting PlanningTravel CoordinationData CompilationReport PreparationProblem AnalysisLogistics ManagementEvent CoordinationBriefing Document PreparationExpense Management

Soft Skills

Interpersonal SkillsIndependent JudgmentAttention To DetailIntegrityProblem Solving

Tools & Technologies

OutlookWordExcelPowerPointCisco Expenses Management

Industry Keywords

High-Tech IndustryExecutive SupportConfidential Information Handling

About the role

Key responsibilities & impact

Manage and prioritize the VP’s calendar, schedules, and meetings
Coordinate the VP’s event speaking engagements with the communications team
Plan and organize meetings, agendas, locations, meeting technology, logistics, briefing documents, notes, and action items
Prepare travel packs for international trips and large domestic events
Act as an authorized proxy for communications and approvals
Answer questions, refer routine matters, follow up on completion, and resolve issues within policies
Mentor administrative community members on problem solving
Identify when executive action is required and provide recommendations
Arrange global travel and itineraries, manage Cisco expenses, and coordinate airline benefits
Provide analytical support for special projects through research, problem analysis, data compilation, and report preparation
Prepare and brief itineraries and accompany the VP at large corporate events
Handle sensitive and confidential matters professionally

Requirements

What you’ll need

4+ years’ experience in an administrative environment
Minimum 2 years of experience supporting a principal at director level or above
Expert knowledge of Windows desktop applications: Outlook, Word, Excel, and PowerPoint
Experience in calendar management, meeting planning, and travel coordination
Excellent verbal and written communication skills
Ability to connect with executive/senior staff and clients
Experience providing support at the VP level
Strong interpersonal skills, independent judgment, utmost integrity, and ability to balance strategic and tactical actions
Outstanding attention to detail
Ability to handle confidential information
Preferred: past work experience in the high-tech industry
Preferred: prior Cisco experience

Benefits

Comp & perks

Medical, dental and vision insurance
401(k) plan with a Cisco matching contribution
Paid parental leave
Short- and long-term disability coverage
Basic life insurance
Cisco restricted stock unit grants may be available
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday
Paid year-end holiday shutdown
4 paid days off for personal wellness
16 days of paid vacation per full calendar year for non-exempt employees
Flexible vacation time off program for eligible exempt employees
80 hours of sick time off provided on hire date and each January 1st thereafter
Up to 80 hours of unused sick time carried forward
Additional paid time away for critical or emergency family issues
Optional 10 paid volunteer days per full calendar year
Annual bonuses for non-sales roles, subject to Cisco policies