Executive Assistant – Office Operations Manager

Citizen Health

. Support the CEO and Chief Business Officer directly .

Posted 9/18/2026full-timeSan Francisco • California • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support and office management, with a strong focus on coordinating complex schedules, managing vendor relationships, and facilitating effective communication across stakeholders. Proficient in handling confidential information and supporting HR administration and recruiting logistics.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementVendor ManagementRecruiting Logistics CoordinationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office ManagementExpense ReportingTravel CoordinationData TrackingHR Administration

Soft Skills

DiscretionOrganizational SkillsProblem-Solving

Tools & Technologies

Google WorkspaceSlackNotionATSExpense Tools

Industry Keywords

Venture-Backed StartupBoard Meeting SupportInvestor RelationsTeam Events PlanningHealthcare Interest

About the role

Key responsibilities & impact

Support the CEO and Chief Business Officer directly
Own both executive calendars and coordinate internal and external scheduling
Serve as the scheduling and communications contact for investors, partners, advisors, and candidates
Coordinate domestic and international travel end-to-end
Prepare agendas, pre-reads, and meeting materials; track and close action items
Manage executive expense reporting
Triage inbound requests and protect founder time
Coordinate board meetings, investor updates, and leadership offsites
Run day-to-day San Francisco office operations
Own vendor relationships and contracts for building management, cleaning, catering, IT, and supplies
Manage office supplies, equipment, kitchen inventory, budgets, and workstation setup
Handle facilities issues, building management, mail, shipping, access, seating, and safety
Coordinate recruiting logistics, interviews, full-day onsites, interviewer panels, reschedules, candidate communications, and ATS records
Own and maintain the company-wide onboarding playbook
Produce the monthly headcount report for employees, contractors, and interns
Support onboarding documentation and HR administration
Plan and execute team events, all-hands logistics, offsites, and celebrations
Handle ad hoc business operations including procurement, contract tracking, process documentation, internal tooling, research, and analysis
Report to the CEO and work day-to-day with both co-founders

Requirements

What you’ll need

4+ years of experience in executive support, office management, operations, or a comparable role
At least 2 years directly supporting C-level executives or founders
Experience owning complex calendars, travel, and external scheduling across multiple time zones and stakeholder types
Experience coordinating recruiting logistics, including interview scheduling, panel management, and candidate communication
Experience running an office or facilities function, including vendor management, budgets, inventory, IT, and equipment coordination
Exceptional written and verbal communication
Proven discretion handling confidential compensation, personnel, and business information
Fluency with Google Workspace, Slack, Notion, an ATS, expense and travel tools, and ability to learn new software quickly
Based in the San Francisco Bay Area
Able to work in the office 3 days a week (Tuesday/Wednesday/Thursday)
Preferred: Experience at a venture-backed startup between Seed and Series B
Preferred: Exposure to HR administration or people operations
Preferred: Experience supporting board meetings, investor relations, or fundraising logistics
Preferred: Experience planning offsites and team events for distributed teams
Preferred: Comfort with light data work and building trackers, headcount reports, or simple dashboards
Interest in healthcare, life sciences, or mission-driven companies; rare disease familiarity is a plus but not required

Benefits

Comp & perks

Equity
Comprehensive health, dental, and vision insurance
Unlimited PTO
12 weeks paid parental leave
Hybrid work arrangement based in the San Francisco office
Work-from-anywhere 30 days per year
Company offsites
Supportive culture of learning, experimentation, and innovation
Clear path to grow into a broader operations or people leadership role