Special Events Assistant

City Harvest

. Manage corporate credit card reporting and assist with management of internal budgeting systems for the Special Events team .

Posted 9/19/2026full-timeBrooklyn • New York • United StatesMid-LevelSenior💰 $0 - $50,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and project management capabilities while providing exceptional administrative support for special events. Proficient in data management and analysis, with a focus on effective communication and customer service.

Highest-signal resume keywords

Data Management & AnalysisProject ManagementMicrosoft Office Suite ProficiencyStrong Written & Verbal CommunicationCustomer Service Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Attention to DetailFlexibilityResourcefulnessPublic SpeakingInterpersonal Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft PublisherMicrosoft Excel

Industry Keywords

Event ManagementBudgeting SystemsVendor CoordinationOnsite FundraisingDonor Cultivation

About the role

Key responsibilities & impact

Manage corporate credit card reporting and assist with management of internal budgeting systems for the Special Events team
Inventory and manage supplies for the Special Events Team
Support the Special Events team onsite at events with load-in, supplies, check-in, vendor coordination, onsite signage, and on-site fundraising including auctions
Provide general administrative support across all special events in the lead-up to events
Manage External Relations Team updates for Special Events by compiling weekly report-outs
Provide reporting and financial reconciliation for teams and general list management for events
Support events at The Venue at City Harvest by leading client tours, assisting with onsite vendor management, routing contracts for approval, and collecting certificates of insurance
Support City Harvest’s marathon team of 100 runners by attending onsite events, reconciling event financials, coordinating guest lists and runner forms
Support City Harvest donor cultivation events and auction fulfillment events

Requirements

What you’ll need

Strong written and verbal communication skills and ability to comfortably speak to donors, partners, and volunteers via phone, email, and virtually
Data management & analysis skills
Ability to interact positively with people from different backgrounds and of different ages in a public speaking context
Excellent customer service skills
Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Publisher and Excel)
Comfortable working in a warehouse environment
Flexibility, resourcefulness and ability to implement creative solutions
Ability to project manage multiple tasks simultaneously
Strong attention to detail
Bachelors degree preferred

Benefits

Comp & perks

Competitive market salaries
Generous time off
Full benefits (medical, dental, vision) - employer contributions towards premiums
Pet Insurance
403(b) retirement savings plan with employer-matching
Free Mental Health Services with Better Help
Commuter Benefits
Employer-provided life insurance
Professional development opportunities
Discounted staff perks (e.g., movie tickets, gym memberships, cellular plans)