Administrative Assistant II – Revenue Services

City of Hamilton, Ohio

. Provide confidential administrative support to the Director, Revenue Services .

Posted 9/17/2026full-timeHamilton • CanadaMid-LevelSenior💰 CA$66,000 - CA$82,501 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and PeopleSoft HR and Financials. Exhibits excellent communication skills, attention to detail, and the ability to manage multiple tasks independently while mentoring junior staff.

Highest-signal resume keywords

Five Years Experience At Senior Secretarial LevelProficient In Microsoft Word, Excel, Outlook, PowerPoint, And VisioExperience With PeopleSoft HR And FinancialsExcellent Skills In Coordinating And Compiling DataCertificate In Business, Finance, Or Accounting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationReport PreparationData CoordinationGeneral Accounting PrinciplesInvoice Processing

Soft Skills

InitiativeGood JudgmentMentoringPublic Relations

Tools & Technologies

Microsoft Office SuitePeopleSoft HRPeopleSoft Financials

Certifications & Qualifications

Certificate In BusinessCertificate In FinanceCertificate In Accounting

Industry Keywords

Administrative SupportConfidential Information ManagementMeeting CoordinationTravel ArrangementsOffice Equipment Selection

About the role

Key responsibilities & impact

Provide confidential administrative support to the Director, Revenue Services
Coordinate administrative activities within the division and follow up on outstanding issues
Manage multiple activities, deadlines, and established procedures with minimal supervision
Participate in acquiring office space, supplies, equipment, and telephone services
Guide support staff and participate in recruitment of junior staff
Manage routine administrative details for the Director’s Office
Respond to inquiries and process confidential business and administrative matters
Prepare, compose, proofread, and draft correspondence and reports
Take and transcribe minutes for weekly meetings
Format and process Council reports and coordinate final submissions with the General Manager’s office
Schedule appointments, arrange meetings, book facilities, organize presentation equipment, documentation, and catering
Liaise with officials, boards, government agencies, outside organizations, internal staff, and the public
Process and review cheque requisitions and expense claims
Monitor supply requisitions, account payments, and printer troubleshooting/service calls
Maintain attendance, vacation, and overtime records
Prepare Human Resources paperwork for hires and transfers
Coordinate travel, conference, and course arrangements
Develop and maintain confidential information filing systems
Participate in selecting office equipment
Disseminate and collect information for the Director’s Office
Interview, test, and hire junior staff and placement students
Perform other assigned duties

Requirements

What you’ll need

Graduate from an Office Administration Program or approved equivalent education and experience
Five years of experience at a senior secretarial level
Excellent skills in coordinating and compiling data requested from the Office of the Director
High level of accuracy and speed in preparation of written communication
Experience in preparation of reports
Proficient in Business English, modern office practices and procedures
Experience in a computerized environment
Working knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Visio
Experience with PeopleSoft HR and Financials
Ability to relate readily to the public and outside agencies
Initiative and ability to carry out instructions without detailed direction
Maturity, initiative, good judgment, and ability to mentor junior staff
Ability to coordinate, assign, and review work of junior staff and resolve work-related problems
Ability to work independently on complex projects and coordinate activities with other parts of the organization
Flexibility to work extended hours when necessary
Knowledge of general accounting principles, including monitoring accounts, maintaining routine financial records, calculating, preparing, and processing invoices and accounts payable, would be an asset
Experience in a related environment would be an asset
Certificate in Business, Finance, or Accounting would be an asset

Benefits

Comp & perks

Equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes
Accommodation provided throughout the hiring process up to undue hardship
Temporary position of up to 6 months