Strategic Initiatives Support Officer

CIVICUS: World Alliance for Citizen Participation

. Provide project and administrative support to CIVICUS' Strategic Initiatives workstream .

Posted 10/8/2026contractRemote • South AfricaMid-LevelSenior💰 $37,426 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project and administrative support capabilities, with expertise in grant management, funder engagement, and effective communication. Proficient in maintaining knowledge resources and coordinating cross-organisational initiatives within civil society and international development contexts.

Highest-signal resume keywords

Grant ManagementFunder EngagementWriting, Editing, and ProofreadingOrganisational SkillsResearch and Analytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant ReportingProject ManagementKnowledge ManagementBudgetingProposal Development

Soft Skills

Attention to DetailCollaborationCommunication

Tools & Technologies

Microsoft OfficeCRM DatabasesSmartsheetSharePoint

Industry Keywords

Civil SocietyInternational DevelopmentHuman RightsSocial JusticeCivic Space

About the role

Key responsibilities & impact

Provide project and administrative support to CIVICUS' Strategic Initiatives workstream
Support funder engagement, grant management, resource mobilisation and cross-cutting organisational initiatives
Draft, edit and proofread funder correspondence, briefing notes, concept notes, talking points and other written materials
Support development of concept notes and proposals for funding diversification efforts
Prepare meeting summaries, minutes and follow-up notes
Maintain knowledge resources and filing systems such as Knowledge Hub/SharePoint
Maintain funder contact records and CRM databases
Coordinate with fundraising consultants by scheduling calls, tracking actions and consolidating outreach records
Assist with funder meetings, forums and events, including logistics, briefing preparation and note-taking
Research good funding practices and ecosystem-strengthening approaches
Track quarterly funder updates and scheduled communications
Maintain the Grants Management Profile and Smartsheet dashboard
Coordinate grant reporting calls and track action points and outstanding items
Quality-check narrative and financial reports for clarity, consistency and funder compliance
Document grant agreements, restrictions and compliance requirements
Support annual planning, budgeting, learning activities and cross-organisational convenings
Coordinate Norad-funded and other cross-organisational grant activities
Support organisational strategy reviews, project close-outs, knowledge management and learning initiatives

Requirements

What you’ll need

Minimum Bachelor's degree in social sciences, international relations, gender studies, sociology, political science, or a related field (or equivalent professional experience)
Minimum 5 years' relevant work experience, ideally within a civil society organisation, international development or similar setting
Excellent written and spoken English
Exceptional writing, editing and proofreading skills
Ability to write clearly, concisely and persuasively for varied audiences, including funders, policymakers and internal teams
Strong organisational skills and ability to manage multiple tasks and deadlines with close attention to detail
Good research and analytical skills, with ability to synthesise information from a range of sources
Commitment to human rights and social justice principles
Experience working remotely and collaboratively within a globally distributed team
Proficiency in Microsoft Office and project management applications
Right to work in the location where based
Experience supporting funder or grant reporting processes (desirable)
Knowledge of civil society and civic space issues (desirable)
Knowledge of one or more UN languages other than English (desirable)

Benefits

Comp & perks

Fixed-term contract of 12 months, renewable subject to satisfactory performance and funding availability
Remote work
Global, distributed-team work environment