Senior IP Admin Analyst – Patent Docketing

Clarivate

. Provide filing and prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management .

Posted 9/16/2026full-timeRemote • United StatesSenior💰 $50,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in patent docketing and prosecution, including preparation of intellectual property applications and management of customer documents. Proficient in IP management software and Microsoft Suite, with a strong understanding of domestic and international intellectual property office rules.

Highest-signal resume keywords

Patent Docketing ExperienceIP Management Software ProficiencyMicrosoft Suite ExperienceU.S. Patent and Trademark FilingParalegal Certificate

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent ProsecutionInformation Disclosure Statements (IDS)Document ManagementApplication PreparationDocket MaintenanceQuality Improvement PoliciesTime-Tracking DocumentationForeign Patent CoordinationCustomer CommunicationDeadline Management

Soft Skills

Organizational SkillsCollaborationStakeholder InteractionPlanning

Tools & Technologies

MemotechFoundation IPThe IP Management SystemInprotechIPFolio

Certifications & Qualifications

Paralegal Certificate

Industry Keywords

Intellectual PropertyPharmaceutical IndustryU.S. Export ControlEARITAR

About the role

Key responsibilities & impact

Provide filing and prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management
Interact with internal and external stakeholders in a virtual, highly matrixed and global environment
Plan and organize tasks and work responsibilities to achieve objectives
Process incoming and outgoing domestic and international communications in IP management software
Review and file prosecution-related documents with the USPTO for all stages of prosecution
Coordinate and facilitate timely instructions to foreign agents for non-U.S. patent or trademark prosecution deadlines
Manage, create, and maintain customer documents, including scanning, filing, retrieval, document delivery, unfiled matters, file intakes, and file transfers
Prepare documents for signature and collaborate with customer contacts on patent-office requirements
Prepare intellectual property applications, IDSs, formalized priority claims, ADS, Powers of Attorney, PCT forms, and other forms
Maintain customer dockets, run reports, and communicate regarding application deadlines and status
Develop and maintain knowledge of domestic and international intellectual property office rules and procedures
Assist with policies and procedures supporting quality improvement
Document and track daily work in the time-tracking system within deadlines and SLAs
Liaise across business areas to meet customer expectations and service levels

Requirements

What you’ll need

Associates Degree or equivalent relevant work experience
2+ years of patent docketing experience
Experience using IP management software
Experience in Microsoft Suite: Outlook, Word and Excel
2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio preferred
U.S. and foreign patent docketing and trademark filing & prosecution experience preferred
A paralegal certificate from an ABA approved program is a plus
Work experience in the pharmaceutical industry preferred
Subject to U.S. export control requirements under the EAR and ITAR
Ability to work remotely in the United States, preferably in CST or EST

Benefits

Comp & perks

Bonus earnings eligibility
Medical insurance
Dental insurance
Prescription drug coverage
Life insurance
401k with match
Long term disability coverage
Vacation
Sick time
Volunteer time
Discount programs