Senior IP Admin Analyst – Patent Docketing

Clarivate

. Provide filing and prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management .

Posted 9/16/2026full-timeRemote • Arizona • United StatesSenior💰 $50,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in patent docketing and prosecution, including familiarity with U.S. and foreign patent processes, while effectively managing documentation and communication in a global environment. Proficient in IP management software and Microsoft Suite, with a strong focus on organizational policies and quality improvement.

Highest-signal resume keywords

Patent Docketing ExperienceIP Management Software ProficiencyU.S. Patent Prosecution KnowledgeMicrosoft Suite ExperienceParalegal Certificate

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent FilingProsecution SupportRecordals ManagementInformation Disclosure StatementsDocument PreparationDocket ManagementDeadline CoordinationQuality Improvement PoliciesTime-Tracking DocumentationCustomer Document Management

Soft Skills

Organizational SkillsCommunication SkillsStakeholder InteractionCollaboration SkillsPlanning Skills

Tools & Technologies

MemotechFoundation IPThe IP Management SystemInprotechIPFolioIP Management Software

Certifications & Qualifications

Paralegal CertificateAssociates Degree

Industry Keywords

Intellectual PropertyPharmaceutical IndustryU.S. Export Control RequirementsEAR ComplianceITAR Compliance

About the role

Key responsibilities & impact

Provide filing and prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management
Interact with internal and external stakeholders in a virtual, highly matrixed and global environment
Plan and organize tasks and work responsibilities to achieve objectives while adhering to organizational policies and procedures
Process incoming and outgoing domestic and international communications in IP management software
Review and file prosecution-related documents with the USPTO across all stages of prosecution
Coordinate and facilitate timely instructions to foreign agents for non-US patent or trademark prosecution deadlines
Manage, create, and maintain customer documents, including scanning, filing, retrieving, sending requested documents, unfiled matters, file intakes, and file transfers
Prepare documents for signature and collaborate with customer contacts to fulfill patent-office requirements, including IP applications, IDS, formalized priority claims, ADS, Power of Attorney, PCT forms, and other forms
Maintain customer dockets, run reports, and correspond regarding application deadlines and status
Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures
Assist in establishing policies and procedures for quality improvement
Document and track daily work in the time-tracking system within deadlines and SLAs
Liaise with business areas to meet customer expectations and agreed or required service levels

Requirements

What you’ll need

Associates Degree or equivalent relevant work experience
2+ years of patent docketing experience
Experience using IP management software
Experience in Microsoft Suite: Outlook, Word and Excel
2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio
U.S. and foreign patent docketing and trademark filing & prosecution experience
A paralegal certificate from an ABA approved program is a plus
Work experience in the pharmaceutical industry
Position subject to U.S. export control requirements under EAR and ITAR
Full-time, permanent position

Benefits

Comp & perks

Bonus earnings eligibility
Medical insurance
Dental insurance
Prescription drug coverage
Life insurance
401k with match
Long-term disability coverage
Vacation
Sick time
Volunteer time
Discount programs
Competitive remuneration package