ClearSpace

Executive Assistant

• Manage complex executive diaries, prioritising requests, resolving conflicts and protecting time for key priorities
• Arrange domestic and international travel, including itineraries, accommodation, visas and expense reconciliation
• Manage executive correspondence and enquiries as a professional first point of contact
• Prepare and format correspondence, presentations, reports, briefing notes and meeting materials
• Coordinate executive meeting preparation, including agendas, background information and follow-up actions
• Handle confidential and commercially sensitive information in line with company policies
• Coordinate executive, leadership and all-hands meetings, including scheduling, agendas, papers, logistics and minutes
• Support Board meetings with the CEO and Finance team, coordinating materials, logistics, minutes and action tracking
• Maintain decision and action records, following up with owners to ensure timely completion
• Maintain accurate, accessible records of executive and Board documents and contacts
• Coordinate meetings, visits and events across ClearSpace entities and with customers, investors, partners and advisers
• Organise company events, offsites, customer visits and conference attendance
• Process executive invoices, expenses and purchase requests with Finance
• Support People & Culture with senior recruitment scheduling and executive onboarding
• Improve administrative processes and tools, and deliver ad hoc projects as required

Explore Executive Assistant at ClearSpace. Review requirements and application details.