Immigration Specialist

Cleveland Clinic

. Administer Visa & Immigration Services programs, workflows, systems, data, procedures, documentation processes, and case management tools .

Posted 10/2/2026full-timeBeachwood • Ohio • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Visa and Immigration Services, including case management, compliance with federal regulations, and effective communication with diverse stakeholders. Proficient in managing immigration processes, data analysis, and operational improvements while maintaining confidentiality and attention to detail.

Highest-signal resume keywords

Visa And Immigration Services AdministrationSEVIS Activity OversightProject ManagementData AnalysisCompliance With Federal Regulations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Case ManagementDocument CoordinationH-1B Petition ProcessingLCA PreparationWorkflow ImprovementReportingFinancial ReconciliationImmigration ProcessesSystems AdministrationUSMLE Requirements

Soft Skills

Effective CommunicationAttention To DetailCustomer ServiceCross-Cultural SensitivityJudgment

Tools & Technologies

Terra DottaMicrosoft OfficeWorkday

Certifications & Qualifications

Alternate Responsible Officer Eligibility

Industry Keywords

Immigration RegulationsFederal Compliance RequirementsStakeholder ManagementOperational ImprovementsProcess Gaps

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Administer Visa & Immigration Services programs, workflows, systems, data, procedures, documentation processes, and case management tools
Maintain Terra Dotta and related immigration systems, including user access, e-forms, process maps, workflow updates, reporting, troubleshooting, training materials, and system improvements
Lead J-1 visa sponsorship and Exchange Visitor Program activities, including sponsorship applications, case initiation, document coordination, MyIntealth activity, reappointments, transfers, extensions, travel endorsements, dependent requests, waiver checks, DS-2019 issuance, and confirmations
Serve as an Alternate Responsible Officer and oversee assigned SEVIS activity, validation, reporting, record updates, expiration tracking, insurance attestations, and compliance activities
Liaise with ECFMG/Intealth, GME programs, Cleveland Clinic Research, departments, trainees, caregivers, government agencies, external partners, and institutional counterparts
Provide guidance on visa options, sponsorship, status maintenance, USMLE requirements, compliance expectations, and transitions
Process H-1B petitions, including document collection, petition preparation, filing assembly, record retention, and status tracking
Prepare and coordinate LCAs, posting notices, prevailing wage documentation, public access files, USCIS fee chargebacks, and Premium Processing requests
Monitor H-1B requirements, timelines, expiration dates, temporary placements, special requests, and withdrawals
Collaborate on Non-Standard Training programs, sponsorship questions, case issues, tracking, and system updates
Manage competing case priorities, sponsorship deadlines, compliance requirements, and stakeholder expectations
Make program-level decisions within established guidelines and escalate complex, unusual, policy-sensitive, or high-risk matters
Monitor adherence to HR policies, corporate compliance standards, immigration regulations, and federal requirements
Support policy and procedure updates, identify process gaps, and recommend operational improvements
Verify employment authorization and support I-9 compliance, Workday maintenance, expiration reporting, re-verification tracking, and timely updates
Participate in advising meetings, virtual walk-ins, webinars, stakeholder meetings, written communications, resource development, and urgent case discussions
Train and coach peers and team members on complex cases, coverage needs, stakeholder education, and process improvement
Provide coverage during high-volume periods and assist with reporting, documentation, compliance, and operational improvement projects
Participate in budgeting, chargeback coordination, Pcard monitoring, financial reconciliation, and administrative processes
Maintain professional relationships with internal and external partners, institutions, government agencies, and stakeholders
Maintain current knowledge of immigration regulations, agency guidance, federal policy changes, global events, industry practices, and operational issues
Participate in professional development, training, and collaboration to maintain subject matter expertise
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree OR Associate’s degree and two years of experience OR High School diploma/GED and four years of experience OR additional work experience may be substituted for the degree (Immigration Specialist I)
Bachelor’s degree OR Associate’s degree and five years of experience OR High School diploma/GED and seven years of experience OR additional work experience may be substituted for the degree (Immigration Specialist II)
Eligible to serve as an Alternate Responsible Officer (ARO), including being a U.S. citizen or lawful permanent resident and serving as an employee or officer of the sponsoring organization
Knowledge of project management, systems administration, reporting, data analysis, workflow improvement, immigration processes, and federal compliance requirements
Ability to communicate effectively with diverse stakeholders and manage sensitive information with appropriate confidentiality
Attention to detail, effective communication, and customer service skills
Proficiency with Microsoft Office
Ability to exercise judgment on routine and moderately complex matters and escalate complex or high-risk matters appropriately (Immigration Specialist II)
Ability to apply knowledge of compliance, data analysis, process improvement, research, financial coordination, and business planning (Immigration Specialist II)
Strong communication, sound judgment, and cross-cultural sensitivity (Immigration Specialist II)
Ability to work independently on routine and moderately complex immigration matters (Immigration Specialist II)
Ability to perform work in a stationary position for extended periods
Ability to operate a computer and other office equipment
Ability to communicate and exchange accurate information
Ability to travel throughout the hospital system
Compliance with required personal protective equipment procedures

Benefits

Comp & perks

Full-time Monday through Friday schedule, 8:00 a.m.–5:00 p.m.
Professional development and training
Support and appreciation from the Cleveland Clinic team
Annual influenza vaccination or approved exemption program
Drug-free workplace with post-offer controlled-substance testing