Executive Assistant

Clinisys

. Provide high-level administrative and operational support to three members of the Executive Leadership Team .

Posted 9/25/2026full-timeRaleigh • North Carolina • United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative and operational support to three members of the Executive Leadership Team
Ensure efficient day-to-day operation of the Raleigh office
Manage complex executive calendars and prioritize meetings across time zones
Coordinate domestic and international travel, including visas, flights, and hotel accommodations
Coordinate meetings, conference room preparation, scheduling, and reset
Manage executive communications and act as a trusted partner to senior leaders
Manage office supplies, repairs, vendor relationships, physical access, badges, and visitor logs
Coordinate new-hire welcomes, identity verification, office tours, introductions, and onboarding logistics
Review and optimize office policies and procedures
Coordinate with property management and IT as needed
Collect and process postal mail
Purchase onsite snacks, beverages, and kitchen supplies; run and empty dishwasher
Plan meals and coordinate catering
Reconcile and submit executive expense reports
Prepare and submit purchase requisitions and monthly expense reconciliation for corporate AMEX charges
Use AI to convert meeting notes into action items and ensure follow-up
Use AI for continuous improvement in administrative processes
Organize executive department events
Support employee experience, visitor management, and site operations
Perform other duties and responsibilities as assigned

Requirements

What you’ll need

3–5 years of experience in Executive Assistant or senior administrative support roles
Experience supporting multiple senior leaders, preferably Executive Leadership Team members
Advanced ("Pro") proficiency in Microsoft Office and Microsoft 365
Experience using AI tools such as Microsoft Copilot to enhance productivity and workflow efficiency
Experience coordinating office operations, facilities, visitors, and employee events
Knowledge of executive administration, calendar management, travel coordination, and meeting logistics
Knowledge of office operations, vendor management, and workplace services
Knowledge of confidentiality, records management, and business communication best practices
Exceptional organization, prioritization, and attention to detail
Strong written and verbal communication skills
Executive-level stakeholder management and relationship building
Problem-solving, planning, and multitasking in a fast-paced environment
Effective use of AI tools, including Microsoft Copilot
Ability to support multiple senior executives while managing competing priorities
Ability to anticipate needs and proactively resolve issues
Ability to exercise sound judgment and maintain strict confidentiality
Ability to coordinate activities across teams, functions, and external partners
Ability to adapt quickly to changing business priorities and deadlines
Ability to drive continuous improvement in administrative and office processes
Required physical presence in the Raleigh office three days per week
Required attendance/travel to the Raleigh, NC office on the first day of employment
Moderate lifting/carrying of 15–44 lbs.; walking/standing 2–6 hours
May be required to follow customer location health and safety requirements

Benefits

Comp & perks

Health and wellness benefits
401(k) Savings Plan
Stock incentive programs
Paid time off
Parental leave
Tuition assistance
Up to 10% travel may be required
Total rewards package