Production Assistant – 12 Month Maternity Cover FTC

. Create and maintain copy lists for emailers, web banners, newsletters, show news, supplier spotlights and advertisements .

Posted 9/25/2026full-timeDorking • United KingdomMid-LevelSeniorWebsite

Key responsibilities & impact

Create and maintain copy lists for emailers, web banners, newsletters, show news, supplier spotlights and advertisements
Chase advertisers and stakeholders for copy, content and artwork in line with deadlines
Check submitted content for completeness and suitability; flag issues promptly
Track progress against deadlines and keep Sales, Editorial and other teams updated
Create and maintain advertising index
Prepare PDF files of advertisements and publication pages for review
Check page numbers against flat plan and identify discrepancies
Share preview binder with Publishing team and complete requested changes accurately
Liaise with printers and coordinate amendments to print deadlines
Create print orders and ensure artwork is supplied on time
Review and sign off printer proofs; escalate issues where required
Prepare and crop preview binder for digital publication
Upload completed magazines to BlueToad platform
Check all URL links for accuracy before publication
Publish digital magazine and share with relevant teams
Raise requisitions in Unit4 and follow up for approval
Provide purchase order numbers to suppliers
Maintain accurate records of requisitions, approvals and purchase orders
Process voucher copy requests, obtain quotations from printers, arrange approvals with budget holders and confirm orders with printers

What you’ll need

Strong organisational skills and ability to manage multiple tasks and deadlines simultaneously
Excellent attention to detail and careful, accurate approach to checking content and proofs
Confident written and verbal communication skills
Proactive approach to chasing information, resolving issues and keeping stakeholders informed
Good administration skills and clear record-keeping
Proficiency in Microsoft Excel, Word and Adobe Acrobat
Comfortable working in fast-paced, deadline-driven environments
Previous experience in publishing, production, print, media or deadline-driven environments (desirable)
Experience using Unit4 (desirable; training can be provided)
Experience with digital publishing platforms or BlueToad (desirable)
Ability to work at least three days a week in the office
Subject to possible DBS or credit check if required by the role

Comp & perks