Events Specialist

CMHA BC

. Coordinate the operational delivery of the Compassionate Minds Luncheon and Bottom Line Conference within established plans, timelines and budgets .

Posted 10/27/2026full-timeVancouver • CanadaMid-LevelSenior💰 CA$32 - CA$34 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event coordination and management, including logistics, stakeholder engagement, and donor relations. Proficient in utilizing event registration and CRM systems to enhance operational efficiency and participant experience.

Highest-signal resume keywords

Event CoordinationStakeholder EngagementDonor RelationsProject ManagementCRM Systems Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningLogistics CoordinationBudget ManagementVolunteer CoordinationEvent Registration

Soft Skills

Interpersonal CommunicationOrganizational SkillsProblem-SolvingRelationship BuildingTeam Collaboration

Tools & Technologies

SalesforceAsanaCanvaSharePointMicrosoft Teams

Certifications & Qualifications

Diploma or Degree in Event ManagementMarketing CommunicationsPublic Relations

Industry Keywords

Community EngagementFundraisingEvent LogisticsDiversity and InclusionDonor Stewardship

About the role

Key responsibilities & impact

Coordinate the operational delivery of the Compassionate Minds Luncheon and Bottom Line Conference within established plans, timelines and budgets
Maintain workback schedules, task lists and deadlines; follow up on deliverables and escalate issues as needed
Coordinate venues, catering, rentals, audiovisual, signage, registration, suppliers and other event logistics
Liaise with speakers, sponsors, Community Partners, vendors, event staff, volunteers and other stakeholders
Work with the Database Coordinator on invitations, registration, seating, attendance and participant needs
Prepare briefing documents, schedules and run-of-show materials
Coordinate with the Donor Communications team on marketing, branded materials, and sponsor and partner recognition and deliverables
Prepare staff and volunteer recruitment and training materials and presentations; provide direction during events
Support event setup, delivery and takedown, troubleshoot issues, and anticipate operational needs
Coordinate post-event follow-up, evaluation, documentation and impact reporting
Support local activation of community events in Greater Vancouver
Coordinate local logistics, supplies, staffing, materials and on-site support
Support donor stewardship activities, including first-time donor journeys, tribute giving, special thank-you initiatives, donor recognition and thank-you calls
Provide local follow-up and report updates, issues and needs to the Resource Development and Special Events Coordinator and Manager, Development and Partnerships
Work closely with the Database Coordinator on registration, database updates, financial administration and related reporting
Maintain organized event files, materials and documentation
Support event communications, attendance tracking and post-event follow-up
Work with Donor Communications to ensure materials and messaging align with organizational branding and communications
Handle confidential donor, partner and organizational information with discretion
Apply the Agency’s Diversity Lens and Framework for Support in all assignments

Requirements

What you’ll need

A diploma or degree in event management, marketing communications, public relations, or a related field
Relevant education, training or an equivalent combination of education and experience in event management, fundraising or a related field
Three or more years of experience in event coordination, event planning, community engagement, fundraising, donor relations or a related field
Experience with event registration and CRM systems
Familiarity with Salesforce, Teams, Asana, Canva, SharePoint and general office software is an asset
Demonstrated experience coordinating events from planning through delivery
Excellent interpersonal, written and verbal communication skills with diverse audiences
Strong organization, project coordination, prioritization and follow-through skills
Ability to work independently and collaboratively, manage competing priorities, solve problems and know when to seek guidance
Strong relationship-building skills and sound judgment when working with staff, donors, partners, vendors and other stakeholders
Experience coordinating volunteers and providing clear directions to event staff and volunteers
Commitment to accessible, welcoming and inclusive events and engagement with diverse communities
Experience coordinating venues, suppliers and event logistics, and basic experience with event budgets and invoices
Reliable access to a vehicle and ability to travel throughout Greater Vancouver
Ability to assist with event setup and takedown and remain on one’s feet for periods during events

Benefits

Comp & perks

Full-time contract position ending in November 2027
Hybrid work arrangements to be confirmed
Unionized position with the Health Services and Support – Community Subsector Association
Occasional evening and weekend work associated with signature events