Executive Assistant

Coconut Careers

. Manage paperwork and documentation workflows from start to finish .

Posted 10/3/2026part-timeRemote • PhilippinesMid-LevelSenior💰 $450 - $800 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing documentation workflows, vendor credit applications, and agreements while maintaining organization and communication across teams. Proficient in using Google Workspace and project management tools to ensure efficient operations and timely follow-ups.

Highest-signal resume keywords

Documentation Workflow ManagementVendor Credit Application ProcessingGoogle Workspace ProficiencyProject Management Software ExperienceE-Signature Platform Familiarity

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Documentation ManagementVendor Credit ApplicationsNDA Review and TrackingMeeting CoordinationTracking Systems MaintenanceGoogle Workspace (Gmail, Docs, Drive)AsanaMonday.comE-Signature PlatformsFinance Administration

Soft Skills

Highly OrganizedDetail-OrientedReliableExcellent Written CommunicationExcellent Spoken Communication

Tools & Technologies

Google WorkspaceAsanaMonday.comDocuSignAdobe Sign

Industry Keywords

Administrative AssistantExecutive AssistantAccounts PayableBookkeeping SupportDocumentation-Heavy Role

About the role

Key responsibilities & impact

Manage paperwork and documentation workflows from start to finish
Keep files accurate, organized, and up to date
Prepare, submit, and track new vendor credit applications
Review, send, and track NDAs and other agreements through signature
Follow up with internal team members and external contacts to keep documents and tasks moving
Schedule and coordinate meetings across calendars and time zones
Maintain clear tracking systems so document and follow-up status is visible at a glance
Communicate and collaborate using Google Workspace
Use project management software such as Asana or Monday.com
Provide proactive updates and flag issues early

Requirements

What you’ll need

Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role
Experience managing paperwork and documentation workflows from start to finish
Experience preparing, submitting, and tracking new vendor credit applications
Experience reviewing, sending, and tracking NDAs and other agreements through signature
Experience following up with internal team members and external contacts
Experience scheduling and coordinating meetings across calendars and time zones
Experience maintaining clear tracking systems for document and follow-up status
Experience communicating and collaborating within Google Workspace (Gmail, Google Chat, Google Docs, Google Drive)
Familiarity with e-signature platforms such as DocuSign or Adobe Sign
Exposure to finance or accounting administration, such as accounts payable or bookkeeping support
Highly organized and detail-oriented
Reliable and consistent in meeting deadlines and following through
Excellent written and spoken English
Google Workspace experience: Gmail, Calendar, Docs, Sheets, Drive
Experience with project management software such as Asana or Monday.com
Must provide an English-language resume following the specified Coconut VA Profile format
Must provide a 1-minute introduction video, preferably using Loom
Must provide a working video link; broken or dummy links result in disqualification
Must provide a CEFR English proficiency level in the application form

Benefits

Comp & perks

Competitive Salary
13th Month Pay
Paid Time Off — 12 days of PTO
12 paid US holidays
Maternity & Paternity Leave
Comprehensive Healthcare
Life Insurance included in the full-time HMO plan
Mental Health Support, including mental health consultations and wellness resources
Milestone Gifts & Birthday Treats
Team Experiences, including island getaways, virtual town halls, and regional meetups
Supportive network for learning, growth, and connection