Coconut Careers

Manager

• Manage model coordination, documentation, and stakeholder communication for an active, limited-scope project
• Develop and maintain the project BIM Execution Plan through closeout
• Ensure data integrity, accountability, and clear project workflows
• Act as the primary point of contact for BIM-related deliverables and project team coordination
• Own development and deployment of Design Technology and Automation tools
• Build and maintain custom automation tools, Revit add-ins, and platform integrations
• Develop and maintain Autodesk Forma project templates, governance standards, and data management frameworks
• Build reporting dashboards and data pipelines for real-time visibility into project health, model quality, and operational metrics
• Evaluate and recommend emerging Autodesk technologies and workflow tools
• Develop internal documentation, training materials, and standards to support adoption of new tools
• Coordinate with US-based stakeholders and leadership

BIM Manager

Executive Assistant

• Manage paperwork and documentation workflows from start to finish
• Keep files accurate, organized, and up to date
• Prepare, submit, and track new vendor credit applications
• Review, send, and track NDAs and other agreements through signature
• Follow up with internal team members and external contacts to keep documents and tasks moving
• Schedule and coordinate meetings across calendars and time zones
• Maintain clear tracking systems so document and follow-up status is visible at a glance
• Communicate and collaborate using Google Workspace
• Use project management software such as Asana or Monday.com
• Provide proactive updates and flag issues early

Solutions Engineer

• Connect new suppliers’ inventory systems to autoparts.com so their products can be displayed and ordered
• Test each connection and confirm inventory is visible and accessible
• Adapt the onboarding process to suppliers with different systems and ordering processes
• Work through onboarding and testing independently
• Complete the required English proficiency submission, Coconut VA profile, and introduction video as part of the application

Onboarding Engineer

• Serve as the right hand to the CEO of a fast-growing construction technology company
• Manage the CEO’s calendar, daily schedule, and priorities
• Schedule meetings with multiple stakeholders
• Manage the CEO’s email inbox, answer questions, and handle outreach on his behalf
• Book business and personal travel, reservations, and arrangements
• Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps
• Conduct research, review business proposals, retrieve files, and prepare documents
• Handle personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts
• Support a second company principal
• Take on office manager and ad hoc tasks as needed
• Use AI tools daily and grow into a proactive operator who anticipates needs
• Prepare an English resume in the required format and submit a one-minute introduction video as part of the application process

Executive Assistant to CEO

Account Executive

• Work through a warm outreach campaign of approximately 2,400 existing members using a 10–12 touch cadence per contact
• Identify upsell opportunities, such as pitching a higher-priced product to existing members
• Manage leads and pipeline stages in Nutshell CRM using provided lists, templates, and scripts
• Set appointments toward a target conversion rate of 5–10% appointments set and approximately 15–20% of those closed
• Support cross-sell and upsell efforts across all four product lines to grow revenue and market excitement
• Re-engage contacts on quarterly renewal cycles
• Expand outreach into the broader 424,000+ contact database

Junior Sales Rep

• Conduct warm outreach to approximately 2,400 existing members using a 10–12 touch cadence per contact
• Identify and pitch upsell opportunities, including higher-priced products
• Manage leads and pipeline stages in Nutshell CRM
• Set appointments and work toward stated appointment and close conversion targets
• Support cross-sell and upsell efforts across four product lines
• Re-engage contacts quarterly during renewal cycles
• Expand outreach over time to the broader 424,000+ contact database

• Own and prioritize the Founder’s calendar across multiple businesses
• Schedule and coordinate meetings with leadership teams, external partners, vendors, and advisors
• Resolve scheduling conflicts and reschedule proactively
• Prepare the Founder for each day with schedules, attendees, and required materials
• Triage and organize the Founder’s email
• Surface messages requiring the Founder’s attention and handle routine matters
• Draft routine correspondence and replies for review
• Route requests to the appropriate organizational owner and follow them through closure
• Serve as a point of contact between the Founder and stakeholders
• Build meeting agendas and assemble presentations, materials, and supporting documents
• Take notes, capture action items, and track completion
• Send meeting recaps and follow up on open items
• Plan and book executive travel, including flights, hotels, ground transport, and itineraries
• Manage conference and event registrations, schedules, and on-site logistics
• Coordinate overlapping leadership travel across entities
• Handle travel changes in real time
• Maintain organized digital document repositories
• Keep records current and accessible across multiple entities
• Track expenses, receipts, and reimbursements
• Support vendor administration, including renewals, service dates, and contacts
• Support HR and recruiting logistics, including interview scheduling, candidate coordination, and onboarding checklists
• Learn the Founder’s working style and anticipate needs
• Flag conflicts, risks, and dropped tasks before they become problems
• Maintain visibility into open commitments across the businesses
• Assist with collecting documents or scheduling with counsel when needed, without owning legal coordination or corporate filings

Sales Development Rep

• Conduct cold outbound phone calls to prospects and book appointments
• Build lead lists and prospect independently
• Manage the outbound appointment-setting process end to end
• Set in-person appointments and on-site walkthroughs for account executives
• Execute cold email sequences and LinkedIn outreach alongside calling
• Communicate clearly and professionally with prospects
• Write proposals after the pipeline generates qualified leads
• Track calls, emails, and LinkedIn outreach
• Use AI tools to draft targeted outreach and industry-specific sales copy
• Complete the Coconut VA profile, English proficiency rating, and one-minute introduction video as part of the application process

B2B Appointment Setter / Sales Development Representative

• Apply customer payments from lockbox, ACH, wire transfers, credit cards, and checks into the accounting system
• Research and resolve unapplied or misapplied cash transactions
• Reconcile daily cash receipts to bank deposits and identify discrepancies
• Maintain payment, adjustment, and discrepancy records for audit readiness and internal controls
• Collaborate with AR, billing, and customer service teams to resolve payment issues and disputes
• Communicate with customers to clarify remittance details and resolve discrepancies
• Support customer account reconciliations and month-end close activities
• Follow internal controls and company policies for accurate and compliant cash application
• Assist with developing cash application procedures and recommending process improvements
• Prepare audit, month-end close, and management reporting documentation
• Perform additional duties, special projects, and ad hoc management requests

BIM Manager

Executive Assistant

Onboarding Engineer

Executive Assistant to CEO

Junior Sales Rep

Junior Sales Rep

Executive Assistant

B2B Appointment Setter / Sales Development Representative

Credit & Collection Manager