FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing executive schedules, travel logistics, and high-volume email correspondence. Proficient in maintaining client relationships and handling confidential information with discretion.
Highest-signal resume keywords
Outlook Calendar ManagementEmail TriageTravel Logistics CoordinationExecutive CommunicationDetail-Oriented Organization
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Email ManagementCalendar ManagementTravel CoordinationTask PrioritizationMarketing Support
Soft Skills
Excellent CommunicationProactive ApproachProfessional ToneRespectful Follow-UpHighly Organized
Tools & Technologies
Microsoft 365OutlookSharePointMicrosoft PlannerMailChimpWixCanvaPowerPointSlackTeams
Certifications & Qualifications
CEFR English Proficiency
Industry Keywords
High-Touch EnvironmentClient ManagementFamily EnterprisesConfidential Information Handling
About the role
Key responsibilities & impact- Manage the client's inbox and triage high-volume email
- Own calendar management and scheduling
- Coordinate meeting bookings with internal and external stakeholders
- Follow up on unread emails, pending deliverables, and outstanding action items
- Maintain visibility with the client on items requiring action
- Prepare priority lists and brief the client on urgent items, upcoming meetings, and preparation needs
- Flag commitments 1–2 weeks in advance
- Support in-person meeting logistics, including room bookings, catering, expense reports, and consultant travel arrangements
- Build travel buffers around in-person appointments
- Communicate thoughtfully with high-level clients running large family enterprises
- Potentially support light marketing and administrative overflow
Requirements
What you’ll need- English proficiency rating using CEFR level
- Resume/Coconut VA Profile must follow the provided format and be in English
- 1-minute introduction video, preferably using Loom
- Strong Outlook and calendar management experience
- Ability to proactively manage scheduling, travel logistics, and executive priorities
- Excellent communication skills and polished, professional tone with executives and clients
- Highly organized, detail-oriented, and proactive
- Ability to respectfully follow up and prioritize tasks
- Ability to handle confidential information with discretion
- Marketing support experience, especially MailChimp (good to have)
- Familiarity with Wix, Canva, and PowerPoint (good to have)
- Experience supporting executives or serving executive-level clients in a high-touch environment (good to have)
- Experience with Microsoft 365, Outlook, SharePoint, Microsoft Planner, MailChimp, Wix, HubDoc, Canva, PowerPoint, Slack, Teams, WhatsApp, and text messaging
Benefits
Comp & perks- Competitive Salary
- 13th Month Pay
- Paid Time Off: 12 days of PTO
- 12 paid US holidays
- Maternity & Paternity Leave
- Comprehensive Healthcare for employee and family
- Life insurance included in full-time HMO plan
- Mental health consultations and wellness resources
- Milestone gifts and birthday treats
- Island getaways, virtual town halls, and regional meetups
- Supportive professional network for learning, growth, and connection