Executive Assistant, Business Development Representative

Coconut Careers

. Support a busy founder or CEO with executive assistance and business development .

Posted 10/16/2026part-timeRemote • PhilippinesJuniorMid-Level💰 $750 - $800 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive assistance, business development, and effective communication while managing multiple priorities and supporting a founder or CEO. Proficient in research, lead qualification, and personalized outreach to drive business growth.

Highest-signal resume keywords

Executive Assistance ExperienceLead QualificationPersonalized OutreachCalendar ManagementResearch Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Task TrackingMeeting CoordinationSales SupportBusiness DevelopmentTravel BookingVisa Application HandlingProspect List BuildingReporting on OutreachAppointment SettingResearching Investors

Soft Skills

Highly OrganizedExcellent Time ManagementProactive CommunicationArtistic and CreativeGrowth-Oriented

Tools & Technologies

Google WorkspaceCalendlyNotionClickUpLinkedInChatGPTClaude

Certifications & Qualifications

CEFR English Proficiency

Industry Keywords

FashionArtLuxuryBusiness DevelopmentConsultingStartups

About the role

Key responsibilities & impact

Support a busy founder or CEO with executive assistance and business development
Manage the founder’s calendar, inbox, reminders, and daily priorities
Track tasks and follow-ups across multiple businesses
Research investors, entrepreneurs, partners, exhibitions, and networking events
Build targeted prospect lists
Run personalized outreach by email, LinkedIn, and WhatsApp
Follow up consistently to book meetings for the founder
Qualify leads before booking meetings
Confirm meetings and send reminders to reduce no-shows
Report weekly on outreach sent, replies, and meetings booked
Book travel and handle visa applications
Prepare the founder for meetings with research and talking points
Grow into pitching business concepts to investors
Support business plan sales with commission opportunity

Requirements

What you’ll need

2+ years as an executive assistant, office manager, or chief of staff supporting a busy founder or CEO
Experience in research, sales support, and appointment setting
Experience managing a founder’s calendar, inbox, reminders, and daily priorities
Experience tracking tasks and follow-ups across multiple businesses
Experience researching investors, entrepreneurs, partners, exhibitions, and networking events and building targeted prospect lists
Experience conducting personalized outreach by email, LinkedIn, and WhatsApp
Experience qualifying leads, booking meetings, confirming meetings, and sending reminders
Experience reporting weekly on outreach sent, replies, and meetings booked
Experience booking travel, handling visa applications, and preparing meeting research and talking points
Highly organized
Excellent time management
Proactive communication
Artistic and creative, with an interest in fashion and art
Experience supporting entrepreneurs who run multiple businesses
Growth-oriented and interested in a long-term role that expands over time
Experience in fashion, art, or luxury
Experience in business development, consulting, or startups
Experience with Google Workspace, Calendly, and a task manager such as Notion or ClickUp
Experience using LinkedIn for research and outreach
Experience using AI tools such as ChatGPT or Claude for day-to-day tasks
CEFR English proficiency rating required in the application
Resume must follow the Coconut VA Profile Template and be in English
1-minute introduction video link, preferably using Loom, required in the application

Benefits

Comp & perks

Competitive Salary
13th Month Pay
12 days of PTO
12 paid US holidays
Maternity & Paternity Leave
Comprehensive Healthcare
Life Insurance
Mental Health Support
Milestone Gifts & Birthday Treats
Island getaways, virtual town halls, and regional meetups
Supportive Coconut Community network
Commission opportunity on sold business plans