Executive Assistant to CEO

Coconut Careers

. Serve as the right hand to the CEO of a fast-growing construction technology company .

Posted 10/2/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $1,250 - $2,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and communication skills while managing executive schedules, correspondence, and travel arrangements. Proficient in utilizing AI tools and Microsoft Office to support leadership in a fast-paced construction technology environment.

Highest-signal resume keywords

Executive Assistant ExperienceProficiency With Microsoft OfficeDaily Use Of AI ToolsAttention To DetailStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEmail ManagementDocument PreparationBusiness Proposal ReviewTravel CoordinationResearch SkillsMeeting PreparationFile RetrievalTask ManagementProactive Problem Solving

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationPersonable AttitudeGrowth MindsetProactive Communication

Tools & Technologies

Microsoft OfficeClaudeChatGPTLoom

Certifications & Qualifications

CEFR English Proficiency Rating

Industry Keywords

Construction TechnologyC-Level SupportFast-Growing CompanyStakeholder Management

About the role

Key responsibilities & impact

Serve as the right hand to the CEO of a fast-growing construction technology company
Manage the CEO’s calendar, daily schedule, and priorities
Schedule meetings with multiple stakeholders
Manage the CEO’s email inbox, answer questions, and handle outreach on his behalf
Book business and personal travel, reservations, and arrangements
Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps
Conduct research, review business proposals, retrieve files, and prepare documents
Handle personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts
Support a second company principal
Take on office manager and ad hoc tasks as needed
Use AI tools daily and grow into a proactive operator who anticipates needs
Prepare an English resume in the required format and submit a one-minute introduction video as part of the application process

Requirements

What you’ll need

Excellent written and verbal English with constant, proactive communication
Extreme attention to detail and strong organizational skills
Strong, reliable internet connection
Proficiency with Microsoft Office, including Excel
Daily use of Claude and ChatGPT, with strong prompting skills
Prior experience supporting leadership at a fast-growing company
Prior Executive Assistant experience supporting a C-level executive is good to have
Experience reading and interpreting business proposals is good to have
Positive, personable attitude is good to have
Growth mindset and ability to scale with a fast-growing company long term is good to have
Full-time availability, 40 hours per week
Ability to work CST hours
English-language resume following the specified Coconut VA Profile format
CEFR English proficiency rating required in the application
One-minute introduction video, preferably using Loom; broken or dummy links result in disqualification

Benefits

Comp & perks

Competitive Salary
13th Month Pay
12 days of PTO
12 paid US holidays
Maternity & Paternity Leave
Comprehensive Healthcare
Life Insurance through the full-time HMO plan
Mental Health Support, including mental health consultations and wellness resources
Milestone Gifts & Birthday Treats
Team experiences, including island getaways, virtual town halls, and regional meetups
Supportive professional network for learning, growth, and connection