Executive Assistant – Communications, Marketing

Cohere

. Manage day-to-day schedules for the Communications and Marketing leadership team, including calendaring and booking meetings and commitments .

Posted 9/24/2026full-timeRemote • New York • United States, CanadaMid-LevelSenior💰 $90,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive schedules, coordinating meetings, and optimizing operations to enhance productivity. Proficient in maintaining confidentiality while communicating with stakeholders and supporting special projects in a fast-paced environment.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementTravel CoordinationStakeholder CommunicationProcess Optimization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationDocumentation ManagementExpense ReconciliationSchedulingLogistics Management

Soft Skills

Proactive Problem-SolvingFlexibilityAnticipation of NeedsConfidentiality

Industry Keywords

High-Growth Tech EnvironmentMarketing SupportCommunications Support

About the role

Key responsibilities & impact

Manage day-to-day schedules for the Communications and Marketing leadership team, including calendaring and booking meetings and commitments
Coordinate internal and external meetings and assist with related documentation
Arrange international and domestic travel and logistics, including flights, accommodations, scheduling, and expense reconciliation
Identify ways to add value and proactively take on tasks that improve leadership-team productivity
Optimize operations and processes and share ideas with the team
Support special projects such as team events, offsites, and community-building activities
Communicate with internal and external stakeholders while maintaining strict confidentiality
Create and maintain internal documentation, share knowledge, and format leadership-team communications

Requirements

What you’ll need

3–7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience
Anticipate others’ needs and work proactively to address them
Previous experience partnering with senior leaders in a fast-paced, growing, innovative environment
Experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules
Candidates based in the Eastern timezone (Toronto/New York etc)
Authorization to work in the country of residence
Experience as an executive assistant, experience in a high-growth tech environment, and experience supporting a Marketing or Communications executive are assessed in the application form

Benefits

Comp & perks

Offers equity
A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch
Full health and dental benefits, including a separate budget for mental health
RRSP matching, 401K, Pension Scheme
100% Parental Leave top-up for up to 6 months, for either parent
Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit
Education & learning stipend for conferences, courses, and coaching
6 weeks of paid vacation (30 working days)
Budget for traveling to other offices if you are remote, plus an annual company offsite
Daily lunch program, snacks, and regular community and social events for office-based employees
Co-working benefit for employees not near an office
$500 home office stipend