Manager, Executive Assistants

Cohere

. Manage the day-to-day schedule for the SVP of People, including calendaring, booking internal and external meetings, and other commitments .

Posted 9/24/2026full-timeRemote • New York • United States, CanadaSeniorLead💰 $125,000 - $210,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in managing executive schedules, coordinating meetings, and overseeing travel logistics while fostering collaboration and communication within teams. Proven ability to support senior leaders in a fast-paced environment with strong organizational and interpersonal skills.

Highest-signal resume keywords

Executive Assistant ExperienceTeam ManagementStrategic PlanningCommunication SkillsDetail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementMeeting CoordinationTravel LogisticsExpense ReconciliationPerformance Management

Soft Skills

Proactive Problem SolvingDiscretionTactProfessionalismCollaboration

Tools & Technologies

SlackGoogle CalendarGoogle SheetsGoogle Slides

Industry Keywords

Cross-Functional InitiativesStakeholder CommunicationCommunity-Building ActivitiesExecutive Productivity

About the role

Key responsibilities & impact

Manage the day-to-day schedule for the SVP of People, including calendaring, booking internal and external meetings, and other commitments
Coordinate internal and external meetings, including 1:1s, board meetings, and partner meetings, and assist with related documentation
Oversee travel arrangements and logistics for the leadership team, including flights, accommodations, schedules, and expense reconciliation
Serve as a strategic partner to the executive, orchestrating cross-functional initiatives to improve productivity and effectiveness
Work with department leads on strategic planning, priorities, and executive productivity
Manage day-to-day operations of part of the EA team, including 1:1s, performance management, and career development
Manage the broader EA team to promote collaboration, communication, and efficiency
Identify ways to add value, optimize operations and processes, and proactively support leadership
Coordinate team events and community-building activities
Communicate with internal and external stakeholders while maintaining strict confidentiality

Requirements

What you’ll need

7+ years of experience working as an Executive Assistant or equivalent experience
2+ years of experience managing a high performing Admin team
Anticipate others' needs and work proactively to address them
Previous experience partnering with senior leaders in a fast-paced, innovative environment
Strong written and verbal communication skills; comfortable speaking to C-level stakeholders
Highly self-motivated; exercises discretion, tact, and professionalism
Detail-oriented and organized; stays calm under tight deadlines
Experience with Slack, Google Calendar, Google Sheets, and Google Slides
Enjoys a balance of collaborative and independent work
Experience creating and maintaining positive working relationships with internal and external stakeholders

Benefits

Comp & perks

Offers equity
A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.
6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.
A daily lunch program, plenty of snacks, and regular community and social events for those in the office.
A co-working benefit for those not near an office.
Everyone receives a $500 home office stipend to set up their workspace properly.