Faculty Administrator

Colibri Group

. Manage the Faculty invoicing process, including processing and approving invoices, responding to Accounts Payable inquiries, processing faculty travel expense reimbursements, and reminding managers to approve invoices .

Posted 9/21/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in managing invoicing processes, onboarding, and offboarding for faculty, while maintaining accurate records and utilizing software tools like FDM and Salesforce. Strong organizational skills and attention to detail are essential for coordinating high-volume workloads and providing excellent customer service.

Highest-signal resume keywords

Invoicing ManagementOnboarding and OffboardingMicrosoft Office ProficiencyCustomer Service ExcellenceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoicing Process ManagementContract IssuanceCourse Content MaintenanceSoftware License ManagementData Reporting

Soft Skills

Excellent Communication SkillsOrganizational SkillsCustomer Service Orientation

Tools & Technologies

FDMLMSQualtricsSalesforceSharePoint

Industry Keywords

Faculty ManagementCPE CoursesHigh-Volume Workload Coordination

About the role

Key responsibilities & impact

Manage the Faculty invoicing process, including processing and approving invoices, responding to Accounts Payable inquiries, processing faculty travel expense reimbursements, and reminding managers to approve invoices
Approve invoices in the Faculty management system (FDM)
Manage onboarding and offboarding for Becker Faculty
Issue contracts and statements of work for Becker Faculty and Curriculum SMEs
Maintain course content in SharePoint and FDM, including slide decks, student handouts, recordings, live webcasts, on-site engagements, and rebroadcasts
Schedule input for CPE courses and Exam Review LiveOnline classes
Assist with licensing and maintain faculty bios, state forms, and current faculty contact information
Grant Faculty access to software including FDM, LMS, Qualtrics, and Salesforce, and troubleshoot access issues
Learn and work within new software applications and systems
Adopt AI tools and apply them to improve day-to-day work
Process software license requests and renewals
Maintain accurate records and support the Senior Faculty Coordinator with reporting and process improvements
Perform additional duties as assigned

Requirements

What you’ll need

Bachelor’s degree or equivalent experience
Excellent written and verbal communication skills
Proficiency in Microsoft Office applications
Demonstrated experience providing excellent and timely customer service
Demonstrated experience coordinating a high-volume workload
Strong attention to detail and organizational skills

Benefits

Comp & perks

Equal Opportunity Employer committed to diversity and an inclusive environment