Executive Assistant – C-Level

Collective Residential

. Manage a complex, evolving calendar of internal and external meetings, calls, and events across multiple time zones .

Posted 10/24/2026full-timeRemote • MexicoSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex executive calendars, coordinating high-level meetings, and overseeing cross-functional projects. Proficient in utilizing project management tools like Asana and advanced software applications to enhance organizational efficiency and support C-level executives.

Highest-signal resume keywords

Executive Support ExperienceProject ManagementAdvanced Proficiency in PowerPoint, Word, and ExcelStrong Written and Verbal Communication SkillsTech-Savvy with AI Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEvent CoordinationTravel CoordinationDocument PreparationBudget TrackingPresentation BuildingProject TrackingSchedulingAgendas PreparationConfidentiality Maintenance

Soft Skills

Proactive Problem-SolvingDetail-OrientedStrong Organizational SkillsDiscretion and JudgmentAdaptability to Change

Tools & Technologies

AsanaClaudeMicrosoft PowerPointMicrosoft WordMicrosoft Excel

Industry Keywords

C-Level Executive SupportCross-Functional CoordinationFast-Paced EnvironmentStakeholder ManagementMulti-Company Coordination

About the role

Key responsibilities & impact

Manage a complex, evolving calendar of internal and external meetings, calls, and events across multiple time zones
Plan and run leadership meetings, board sessions, offsites, and team events end to end
Source venues and vendors, track budgets, prepare agendas, coordinate attendee logistics and materials, and complete post-event follow-up
Coordinate flights, accommodations, ground transportation, and detailed travel itineraries
Anticipate the executive’s needs and resolve issues proactively
Provide email management, document preparation, and follow-up support
Own and drive cross-functional projects from kickoff through completion, tracking timelines, owners, and deliverables
Prepare agendas, briefing documents, and pre-reads for executive meetings
Build and edit presentations, reports, and other leadership materials
Support the executive’s direct reports and broader corporate team with scheduling, coordination, and project needs
Act as a connector across corporate functions and portfolio companies
Maintain strict confidentiality of sensitive company and personal information
Serve as a primary contact between the executive and internal and external stakeholders
Support multiple companies and shifting business priorities
Provide urgent support outside standard business hours when required
Administer and maintain Asana and related team tools, including project setup, templates, and workflows
Use technology and AI tools, including Claude, to improve efficiency and streamline workflows
Document recurring processes and help onboard new team members

Requirements

What you’ll need

College degree or equivalent
8+ years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment
Demonstrated experience managing projects and coordinating across multiple teams or stakeholders
Excellent written and verbal communication skills in English
Proven ability to manage complex schedules, travel, and events with precision
Proactive and detail-oriented, with strong organizational and problem-solving skills
Advanced proficiency in PowerPoint, Word, and Excel
Experience with Asana or a similar project management tool is preferred
Tech-savvy and comfortable adopting new systems, tools, and AI solutions such as Claude
Strong discretion and judgment with sensitive information
Ability to work Eastern Time hours consistently, with flexibility for urgent needs outside standard business hours
Comfortable working across multiple companies and priorities, and able to handle ambiguity and change

Benefits

Comp & perks

Remote work
Competitive Salary
Travel to the U.S. up to two times per year